Workshop Logistics

Workshop Details | Travel | Accommodations | On-site Logistics

Workshop Details

The program will begin on Sunday evening, June 25, 2023 promptly at 5:30 pm at the Kagin Alexander Hill Ballroom at Macalester College. The workshop will conclude on Thursday evening, June 29. There is an optional virtual visit to the National Science Foundation on July 10-11.

Note: While the formal workshop program starts on Sunday evening, we ask you to arrive Saturday evening or Sunday morning so that you can get settled into your housing and fully participate in the opening events on Sunday evening.

Workshop Check-In: Sunday, June 25

  • Workshop Check-in will take place in at the George Draper Dayton Hall Lobby from 11 am to 5 pm CDT. Participant folders and name tags will be distributed at check-in. If you arrive after 5 pm, you can check in to the dorm (see below) and plan to check in to the workshop at the Kagin Ballroom on Monday at 8:30 am. If you plan to arrive before Sunday June 25, please contact the leader team at
  • Dorm Check-in is at George Draper Dayton Hall at the times given above. Linens (pillow, pillowcase, sheets, blanket, 2 towels) will be provided, but toiletries (soap, shampoo, etc) are not; you will need to bring your own. Meal cards can be picked up at the time of check-in. Dorm check-out time is 9:00 am on Friday, June 30. You can contact Events Operations on the check-in days at 615-696-6638 with any questions. If you plan to check in after hours, please contact Ben Laabs ( to coordinate a late check-in time.

Opening Activities

If you cannot arrive on Sunday in time for the opening activities, please plan to travel on Sunday and indicate the date and time of your arrival on the travel information form.

Optional NSF Trip

We are offering an optional virtual visit to the National Science Foundation on July 10-11 after the week of the in-person workshop. We encourage all workshop attendees to participate in the visit. See the NSF visit page for additional information.


Participants are responsible for their travel to and from the workshop. Maps and directions to St. Paul, MN are available on the Macalester College web site.

Transportation to St. Paul, MN by Air

Minneapolis-St. Paul Airport (MSP) is the best option for air travel to St. Paul. The campus is approximately a 15-minute drive/cab ride from the airport.

There are public transportation, taxi service, and rideshare options from the MSP Airport. The Metro Blue Line runs every 15 minutes from MSP Airport Terminal 1 and is the most economical shuttle option. Use your favorite navigation app (e.g., Google Maps) or visit Metro Transit for detailed instructions to travel from the airport to Macalester College (note: some walking between stops is required).

Travel by Rail

Some Amtrak routes serve the Minneapolis-St. Paul area.

Travel by Car

Use your favorite online map to get directions to Macalester College, St. Paul, MN.


Participants will stay in single-occupancy rooms/suites in air-conditioned residence halls at Macalester College. Standard linens (pillow, pillow case, sheets, blanket, towel) will be provided. You need to bring your own toiletries (soap, shampoo, etc.). You may also wish to bring clothes hangers or garment bag.

An interactive map of the Macalester campus is available to help you navigate during the workshop. Parking maps and campus maps are also available in PDF.

On-Site Logistics

Internet Access:

Complimentary internet access will be available at Macalester College. Access instructions will be available at check-in.


For those traveling by car to Macalester College, parking is free on campus for workshop participants. See the above link in the accommodations section for a campus map with visitor parking lots indicated on it.

Recreation Center

Details TBA

What to bring:

Dress will be casual during the workshop. Please be prepared for cool air-conditioned buildings and the hot/humid outdoors. Rain sometime during the week is likely.

Linens will be provided in the dorms (pillow, pillow case, sheets, blanket, 2 towels), but you must bring your own toiletries (soap, shampoo, etc). The linens are fairly basic, so if you desire, you may bring your own linens.


For those staying in the dorms, breakfast and lunch will be provided Monday through Thursday at an on-campus dining hall. Some, but not all, of the other meals during the week will be provided. There will be various options, including vegetarian entrees. We expect to be able to satisfy most food preferences and restrictions. Please tell us about any special dietary restrictions on the travel information form.