Travel and Related Information

Arrival and Departure Information

The workshop will officially begin with an opening session on Saturday evening, June 12, 2004 at 7:30 pm. We will gather informally for dinner at 6:00 pm in the University Center in Chesapeake B or C. The workshop will end after dinner on Wednesday evening, June 16.

We are offering an optional one-day trip to the National Science Foundation on Thursday, June 17. If you stay for the NSF trip, you can leave in the evening of June 17 from a DC airport or anytime during the day on Friday, June 18 from an airport around Williamsburg. You will be on your own for food expenses after our dinner on June 16. If do not plan to go to NSF, you can make plans to leave on Thursday, June 17. Previous participants have found the NSF trip very useful, so we encourage you to attend.

Some participants choose to fly out of one of the three Washington DC airports late in the day on June 17 or to stay overnight in DC at their own expense and leave the following morning. In some cases, the fares are reasonable even though the arrival and departure airports are different.

Transportation to Williamsburg

You are responsible for your travel to and from the workshop. Prices and other information are current as of April 2004.

By Air:

You are responsible for your transportation to and from the airport. After we have travel information for all participants, we will provide information about arrival times so that participants arriving at the same airport can coordinate transportation to Williamsburg if they wish. Three airports serve the Williamsburg area:

Richmond International Airport :

Ground transportation: Groome Transportation 1-800- 552-7911. Groome leaves the Airport every hour on the hour. Exit the airport from the baggage claim area-Groome leaves from the island in the middle of the road. The cost is $40.00 one-way and $71.00 round-trip. Arrangements for pick-up for the return trip to the airport can be made when you arrive in Richmond. Taxicabs, if shared, may be a reasonably priced alternative.

Newport News/Williamsburg Patrick Henry Airport:

Served by the following taxicab companies: Associated Cab (757-887-3412, North End Cab (757-244-4000, Williamsburg Limosine (757-877-0279), Yellow Cab (757-245-7777)

Taxicab fares from the airport to the campus range from $27 to $32 per car. It would be most reasonable if one cab is shared with several other workshop attendees.

Norfolk International Airport:

Airport Express Service 757-857-3991: Rates are $50 one-way and $95.00 round trip. Prices may be adjusted if several workshop attendees use the same transport. Exit from door three, the Express Service is in a small booth on the left.

Unless the schedule or fares are significantly better in Norfolk, it is easier to travel to Williamsburg from Richmond or Newport News. Patrick Henry Airport is about 20 minutes by car from Williamsburg; Richmond is about 50 minutes by car and Norfolk is one hour or more depending on traffic. Ground transportation other than taxis from Richmond and Norfolk will taken longer as they will make stops along the way.

By Rail:

Williamsburg is served by Amtrak . The distance from the train station to the Botetourt Complex is within walking distance if you are quite fit, otherwise you may wish to take a taxicab.

By Automobile:

From the North and West Areas (i.e. Northern Virginia, DC)

  • Take Interstate 64 East to exit 234, (Lightfoot Exit) turning right onto Route 199.
  • Follow Route 199 to Jamestown Road (2nd stop light) and make a left (~5.5 miles).
  • Follow Jamestown Road for about 1.5 miles, past Lake Matoaka on the left.
  • Shortly after the Lake, there will be a large gravel/stone parking lot on the left. Make an immediate left after the gravel lot onto Campus Drive.
  • At the first stop sign, make a left, pass over a small bridge, and the Tazewell Conference Center will be on your right.

From the South and East Areas (i.e. Virginia Beach, Norfolk)

  • Take Interstate 64 West to exit 242A, Route 199 West (Busch Gardens, Jamestown, Williamsburg).
  • Follow Route 199 to the fourth stoplight and make a right onto Jamestown Road.
  • Follow Jamestown Road for about 1.5 miles, past Lake Matoaka on the left.
  • Shortly after the Lake, there will be a large gravel/stone parking lot on the left. Make an immediate left after the gravel lot onto Campus Drive.
  • At the first stop sign, make a left, pass over a small bridge, and the Tazewell Conference Center will be on your right. 'Campus Map and Directions':

We strongly recommend that you print out the campus map (a pdf file). Conference Services is located in Tazewell Conference Center in the Randolph Village Complex (#67 on the campus map) across from the Botetourt Complex. You will be staying in the Dinwiddie or Gooch Dorm in the Botetourt Complex on Wake Drive (#9 on the campus map).

Check inThere will be a member of the Conference Services staff at Gooch Dorm from 3:30-5:30 to check you in. At other times between 8:00 a.m. to 9:00 p.m., go to the Tazewell Conference Center. Late arrivals (after 9:00 p.m.) should telephone 757-221-3215 to get a staff person to check you in. They will likely meet you at the Tazewell Center. A telephone is outside the Conference Services office at the Tazewell Center.

Accommodations: You will be staying on campus in the Dinwiddie and Gooch dorms in the Botetourt Complex. Each of the dorm rooms is a single (small) and all linens (bed linens, towels, and so forth) will be provided. Restrooms are like restrooms in most dorms - shared. If you are driving and like your own pillow best, you could bring that along. The dorms are air-conditioned, as are the buildings in which we will be meeting. Each room has a telephone and you will be able to take calls there and make long distance calls if you have a long-distance calling card. All of the rooms are equipped with computer hookups/Ethernet.

Parking:Campus parking passes are available when you check in. This pass is good for the day student and resident parking places ONLY (not for faculty and staff parking spaces). Remember to ask for the pass when you check in.

What to bring:Dress will be casual during the workshop--be prepared for cool air-conditioned buildings and the hot and humid outdoors. It commonly rains here, so you might want to bring an umbrella. You may want to dress more formally for the NSF visit.


Meals will be available through the dining facilities on campus. There are always choices in the cafeteria, so you should be able to find food that fits your food preferences. We will have a picnic at the Keck Environmental Laboratory one evening and the closing dinner at a restaurant near the campus on June 16. For those dinners, there will be vegetarian options.

NSF Visit:A bus will be provided to drive the participants to NSF early in the morning on Thursday, June 17. The morning will include an orientation session followed by small group meetings with program officers. In the afternoon, NSF staff will give group sessions on some specific NSF programs (REU, CCLI, and others) and you will be able meet individually with NSF program officers. This NSF trip is optional, but we encourage everyone, including faculty from two-year colleges, to attend. You can make plans to leave from the Washington area the following morning or at the end of the day on June 17. We will walk to a nearby restaurant for dinner before returning to Williamsburg.

Transportation from NSF to the Washington DC Airports Reagan National Airport Directions and information about ground transportation.

Dulles International Airport Directions and information about ground transportation.

Baltimore/Washington International Airport (BWI)

There is a BWI Express Metro Bus that travels between BWI and the Greenbelt MD metro station every forty minutes.

The Washington DC Airport Shuttle serves all three metropolitan Washington airports. They will pick up at the door and deliver to the airport.

Travel time from the NSF offices to BWI or Dulles is at least one hour (and may be more during rush hour); to Reagan National you should allow one-half hour if during rush hour.

Emergency Contact Numbers:

For an emergency contact during the meeting, please call the Tazewell Conference Center (757-221-3215) as they will have a copy of the workshop schedule, have 24 hour phone service and should be able to find you. Or call Campus Police (757-221-4596). You may also leave a message on Heather Macdonald's office phone (757-221-2443), which will be checked regularly.