Leader Timeline: Preparing for the Workshop

Thank you, leaders, for all you have done and will do to make this workshop a success. We ask that you do several things in advance of the workshop so that we all can be well-prepared for it. Here's a list of upcoming preparatory activities and their deadlines.

By May 2:

  • Fill out the Cutting Edge workshop leader information form.
  • Fill in the relevant portions of the workshop registration form: contact info, photo, courses taught and research interests, and research release. You will have your own room, so you don't need to indicate a roommate preference.
  • Inform us of your travel plans (the form says April 30, because that is the participant deadline).
    • Arrival: We will have a leader meeting on Sunday, June 10 starting at 9am, so you should plan to arrive on Saturday, June 9 (your choice of arrival time). For those arriving by 7pm Saturday, we will have dinner at Heather's house.
    • Departure: For this you will need to decide whether to make the optional visit to NSF. For information on travel options, see the logistics page. If you are not going to NSF, you can leave from the Williamsburg area June 15. If you are going to NSF, you can either leave from DC late the evening of June 15 or leave from Williamsburg on June 16. (We will put you up the night of the 15th if you are going to NSF and returning to Williamsburg that night.)
    • Ticket purchase: We will reimburse your travel costs (you will need to submit a receipt to get reimbursed).
    • Hotel: We will make single room reservations for you.
By May 11:
  • If you are going to NSF, choose your sessions and let us know your choices via this form.

By May 28:

  • Plan your workshop sessions. Please contact Rachel if you want to talk through ideas as you develop your session. For your sessions, you will want to:
    • Model effective pedagogy. Participant evaluations tell us that our most successful workshop sessions are those taught with good pedagogy in mind and that our least successful sessions are those where a presenter simply stands up and talks. As you plan your sessions, please consider incorporating active learning techniques. These will help the session to be interactive and will model effective teaching for participants.
    • Engage participants actively during the workshop. Nothing is less effective than a workshop where participants do not participate. Ways of engaging participants include small and large group discussions, short problem-solving tasks, reviewing and/or trying out activities, scheduled thinking and writing time, and so forth.
    • Plan your sessions thoroughly - maybe even minute-by-minute. Good sessions that appear to flow spontaneously reflect extensive planning by leaders, a clear understanding of the session and its objectives, and realistic planning for how long activities will really take. Please take care to plan time for questions at the end, and to fit into the specified time for the session.
  • Upload your presentations and/or handouts
    • We will not be making copies at the workshop. We put some presentations and handouts in workshop notebooks (for participants to refer to or write on during the sessions). We also post your presentations and handouts on the workshop program page.These are especially valuable for concurrent sessions, where participants cannot attend all of the sessions.

Late May:

  • We will ask most of you to read and comment on 8-10 one-page research proposal summaries. If you will not be available during the two weeks immediately prior to the workshop, let us know so that we can send materials to you early. If you are asked to do this, you will also lead a group of 4-5 participants at the workshop through a peer-review of their own proposal summaries. We will have detailed instructions for you as the workshop approaches.

By June 1:

  • Edit the leader workspace page: list topics about which you are willing to have one-on-one conversations (individual consultations) with participants.

Prior to leaving home:

  • Download the workshop health form, complete it, and bring it with you to the workshop in a sealed envelope.
  • Print out (and bring with you) this annotated map of the campus. (Acrobat (PDF) PRIVATE FILE 68kB Nov28 12)

June 9:

  • Arrive in Williamsburg. If you arrive by dinner time, please join us for dinner at Heather's house.

June 10:

  • Leader meeting, all day. We'll review the program, work through certain sessions, plan transitions, and answer your questions about the schedule. Meeting will start at 9:00 am. Bagels, fruit, yogurt, juice and coffee will be available at 8:30. McGlothlin-Street Hall Room 230 (Geology Department).
  • Workshop begins in the evening.

At any time:

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