Workshop Logistics

Workshop timing | Travel | Accommodations | Meals | Location

Workshop Timing

The main workshop program will begin on Sunday evening, October 22, 2023, at 5:00pm at Carleton College. The workshop will conclude at 2:00pm on Tuesday, October 24. If you cannot arrive on Sunday in time for the 5:00pm opening session and dinner, please plan to travel on Saturday instead, so that you can be present for the entire workshop.

Optional MATLAB Teaching Tools Pre-Workshop Session

The program for this session will begin at approximately 2:00pm on Sunday October the 22nd and conclude around 4:00pm. Workshop participants who have signed up for this session should plan their travel so that they can attend their scheduled time slot. Participants are also welcome to join this session on a drop-in basis to meet with available mentors and/or conveners.

Location

The workshop will be held at Carleton College, at the Sayles-Hill Campus Center (Google Maps location open in a new tab). Lodging is available at the Fairfield Inn and Suites and the Country Inn and Suites in Northfield. See accommodations for more on booking a room.

Travel

Participants are responsible for their travel to and from the workshop. Ground transportation to and from the airport will be arranged for you if you provide us with your travel information in advance. Book your travel early! Flights to Minneapolis-St Paul Airport are quite affordable when booked well in advance.

Travel by Air

Minneapolis-St Paul International Airport is the closest airport to Northfield. We recommend arriving no later than 3:30pm on October 22nd and departing after 4:30pm October the 24th. Travel to and from the airport takes approximately one hour.

Airport shuttles

Ground transportation to and from the airport will be arranged for you based on your arrival and departure times if you provide us with that information in advance, via the travel information form. We will provide you with estimated shuttle pick-up times. If your itinerary changes after you have submitted the form, please contact Rebeccah Bradley (rbradley@carleton.edu).

If you have not scheduled a flight within the times of the offered shuttles, or need to the leave the workshop earlier than the scheduled end time, we recommend scheduling a ride ahead of time using a rideshare program such as Lyft or Uber. Rideshare vehicles, particularly leaving from Northfield, may be harder to hire at the time of departure without scheduling them ahead of time.

Another option for any rides needed outside the shuttle times is the Northfield Metro Lines which runs from the airport and drops off at Willis Hall on the Carleton campus.

Show Shuttle information

Shuttles are arranged for those who submitted flight information in advance. Check the full Shuttle Schedule in your email to see which shuttle you are scheduled for.

Saturday 10/21 Arrival Shuttles:

Driver will meet the group at the Caribou Coffee in Terminal 1, near door 2B. Look for someone with a sign for "Carleton College-SERC." In case of emergencies or flight delays, please contact Amy Collette (acollette@carleton.edu, 612-578-2823).

1:15 pm
6:00 pm
9:30 pm

Sunday 10/22 Arrival Shuttles:

12:15pm Shuttle: Driver will meet the group at the Caribou Coffee in Terminal 1, near door 2B. Look for someone with a sign for "Carleton College-SERC."
2:30 Shuttle: Please make your way to the Brown Ramp in Terminal 1 for pick up. Take the escalator down to underground/valet parking in T1. Go past the Delta check-in desk to locate the Brown Ramp. This shuttle is a 23 passenger Mini Coach.

Tuesday 10/24 Departure:

When the workshop concludes at 2pm, the shuttle (a 56-passenger bus) will meet all passengers outside the Sayles-Hill Campus Center to depart for the airport. Please make sure to check out of your hotel in the morning and bring your luggage with you to Sayles for the final workshop day.

Travel by Rail

There are Amtrak routes that serve the Minneapolis-St Paul region.

Travel by Car

Northfield is about 40 miles south of Minneapolis-St.Paul. Participants within the region may choose to drive; parking is free of charge at the hotels and the meeting venue.

Accommodations

Participants are responsible for booking their own hotel rooms. We have secured group rates in reserved blocks at two hotels near the Carleton College campus. You may choose between the booking options:

Fairfield Inn and Suites

A hotel block is reserved at the Fairfield Inn and Suites in Northfield for participants, including options for Saturday arrivals. Saturday availability is limited. The cost is approximately $170/night within the reserved block, and a booking link will be provided via email.

Country Inn and Suites

Our second option is the Country Inn and Suites in Northfield. The cost per night in the reserved block is $130/night. The reserved block is only available Sunday to Tuesday and there is no Saturday night availability. To receive the group rate, call and book the room under the MATLAB block.

The Sayles-Hill Campus Center is within walking distance of the selected hotels; car transport will be arranged as needed.

Check back for more information at the time of registration.

Meals

The Fairfield Inn (and Country Inn and Suites) will serve continental breakfast each morning.

Lunches, dinners, and refreshments that are part of the official workshop program will be catered or in Carleton dining facilities. All meals will include vegetarian offerings. You will have the opportunity to indicate dietary restrictions if you require special meals. The price of all meals during the official workshop program are covered.

COVID

We want to ensure everyone's ability to participate safely in this in-person event. While Carleton College policy does not require vaccination or testing prior to visiting campus, vaccination is strongly recommended. Masks are optional in campus spaces, though masking indoors is still expected for those with a known exposure.

We encourage all participants to be fully vaccinated prior to traveling to the workshop. We also expect that anyone who has had a recent known exposure, or who tests positive for COVID-19 during or after the workshop, will inform us promptly.

Northfield, MN

Northfield is a small town about 40 miles south of the Twin Cities of Minneapolis and St. Paul. Minnesota's weather in October is highly variable. Please check the weather close to the workshop to prepare for snow, rain, or sun!

For more information:

Maureen Kahn (mjkahn@carleton.edu)