Workshop Logistics

Workshop Details | Travel | Driving Directions | Accommodations | On-site Logistics | Map (Acrobat (PDF) 133kB Mar31 09)


Workshop Details

Opening Activities

The workshop will begin on Tuesday evening, June 2, 2009 at 5:00pm in Chesapeake A of the Sadler Center. If you are traveling a long distance and cannot make it to Williamsburg on June 2 by 5:00pm we will provide housing for you the night of June 1. The workshop will end at 5:30 on Thursday, June 4 after the closing session. We anticipate that most participants will depart following the last workshop session. However, if you will need to stay in Williamsburg the night of June 4 in order to attend the entire workshop, we will cover the cost of your (shared) hotel room the night of the 4th.

Travel

Transportation to Williamsburg:

You are responsible for your travel to and from the workshop.

Air:

You are responsible for your transportation to and from the airport. Once we have travel information for all participants, we will provide information about arrival times so participants arriving at the same airport can coordinate transportation to Williamsburg if they wish. Three airports serve the Williamsburg area: Richmond, Newport News, and Norfolk.

It is easier to travel to Williamsburg from Richmond or Newport News than from Norfolk, so unless the schedule or fares are significantly better in Norfolk, we encourage you to arrive in Richmond or Newport News. The Richmond airport is approximately 50 minutes by car from Williamsburg, the Newport News Patrick Henry Airport is about 20 minutes by car, and the Norfolk airport is one hour (or more depending on tunnel traffic).

Richmond International Airport Ground Transportation:
Groome Transportation (1-800-552-7911) leaves the airport every hour on the hour. The cost for one person is $44 one-way and $78 round-trip; if two or more passengers ride together the one-way cost is $27.50 per person. The Groome service desk is to the right once you exit the escalator by Carousel 1 in Baggage Claim. Arrangements for the return trip to the airport can be made when you arrive in Richmond. Groome may take longer than 50 minutes to reach Williamsburg if they need to drop passengers off along the way.

Tidewater Coach (757-218-9539) costs $60 for single passengers and $40 each for multiple riders. Tidewater Coach requires at least a days notice but more notice is better. They will track your flight and leave you a voicemail with final pickup information. Once you retrieve your bags you can go out the exit at Carousel #5, cross the driveway to the Passenger Pickup Island and look for a vehicle marked Tidewater Coach.

Taxicabs, if shared, may also be a reasonably priced alternative as they are approximately $120 one-way.

Newport News Patrick Henry Airport Ground Transportation:

Tidewater Coach (757-218-9539) costs $30 for single passengers and $20 each for multiple riders. You can call for reservations or click on the link above to make your reservation online. Tidewater Coach requires at least a days notice but more notice is better. They will track your flight and leave you a voicemail with final pickup information. Once you retrieve your bags you can go out the exit just past National Rental Car in the baggage claim area and look for a vehicle marked Tidewater Coach.

Taxicabs, if shared, may also be a reasonably priced alternative as they are approximately $40 one-way.

Norfolk International Airport Ground Transportation:

Tidewater Coach (757-218-9539) costs $60 for single passengers and $40 each for multiple riders. You can call for reservations or click on the link above to make your reservation online. Tidewater Coach requires at least a days notice but more notice is better. They will track your flight and leave you a voicemail with final pickup information. Once you retrieve your bags you can go out door #1 of baggage claim, across the driveway and onto the Passenger Pickup Island and look for a vehicle marked Tidewater Coach.

Taxicabs, if shared, may also be a reasonably priced alternative as they are approximately $100 one-way.

Rail:

Williamsburg is served by Amtrak. The distance from the train station to the Williamsburg Hospitality House is less than a mile.

Driving Directions to Williamsburg from I-64:

  1. Interstate-64 (East or West)
  2. Take exit 238, follow signs toward Colonial Williamsburg
  3. Take a right at the 2nd traffic light onto Rt. 132
  4. Go straight through 2 traffic lights
  5. Make the next right onto Scotland St.
  6. Go 3 blocks to the traffic light. Your destination, the Williamsburg Hospitality House, is on the right.
Customize Directions to Williamsburg Hospitality House from MapQuest
Hospitality House

Accommodations

You will be staying at the Williamsburg Hospitality House which is just across the street from the William and Mary campus. Check-in is after 3pm however the Williamsburg Hospitality House will store your luggage if you need to arrive prior to 3pm and your room is not ready. Check-out is 11am and luggage storage can also be arranged if needed.

You will be sharing a room with two beds with another participant. Single rooms are available on a first come, first serve basis for an additional cost of per day.

On-Site Logistics

Check-In

Check-in for the workshop will be available from 3:00 - 4:45pm on June 2, 2009 in the William and Mary Parlor at the Hospitality House. The parlor is located on the left past the front desk and up three steps.

Workshop check-in will move to Chesapeake A of the Sadler Center at 5:00pm.

Internet Connections:

Most of the William & Mary campus is equipped for wireless internet access. Wireless internet access passwords will be given to you with your workshop registration package. Please do not log on before you are given the workshop password. If you log on as a visitor without using the password, your access will expire after 24 hours; if you log on with the workshop password, your access will last for the duration of the workshop. If you would like to have wireless internet access in your hotel room the Williamsburg Hospitality House charges $10 per day. There are also two complimentary email kiosks in the Empire Foyer of the Williamsburg Hospitality House.

Parking:

The Williamsburg Hospitality House offers complimentary parking in any of their four parking garages.

What to bring:

Dress will be casual during the workshop. Please be prepared for cool air-conditioned buildings and the hot/humid outdoors. It commonly rains in Williamsburg, so you might want to bring an umbrella.

Meals:

Some meals will be provided through campus dining facilities. There are various options, so you should be able to find food to fit your preferences. Vegetarian options are available.

Contact Numbers:

Hospitality House Front Desk: 757-229-4020

For an emergency contact during the Conference, please call the Conference Services Office at 757-221-4084 or 1-800-249-0179, as they will have a copy of the workshop schedule. Their hours are 8am - 7pm every day of the week. You may also call William and Mary Police at 757-221-4596.