Workshop Logistics

Workshop Details | Travel | Accommodations | On-site Logistics

Workshop Details

The program will begin on Sunday evening, July 28, 2013 at 7:00 PM in the Georgetown East Room at the Washington Hilton. The remainder of the workshop will take place at the American Geophysical Union in Washington, DC. The workshop will conclude after dinner on Thursday evening, August 1.

Workshop Check-In

Check-in for the workshop will take place on Sunday, July 28, starting at 3:00 PM in the lobby of the Hilton. At 7:00, workshop check-in will move to the Georgetown East Room, where the opening session will be.

Opening Activities

We will gather informally for a reception and dinner at 5:30 PM at a nearby restaurant. The workshop will officially begin with a program Sunday evening, July 28, 2013 at 7:00. If you cannot arrive on Sunday in time for the 7:00 session, please plan to travel on Saturday and indicate that on your travel information form. Under these circumstances, we will arrange for housing for you on Saturday night.

Optional NSF Trip

We are offering an optional one-day trip to the National Science Foundation on Friday, August 2. We will start with an orientation session followed by small group meetings with program officers. Following that, NSF staff will offer group sessions on some specific NSF programs and you will be able to meet individually with NSF program officers. Transportation to NSF is on your own. This NSF trip is optional, but we encourage everyone, including faculty from two-year colleges, to attend.

If you opt to stay in your hotel room on Friday night you will be responsible for the cost of the extra night's stay.

Travel

Participants are responsible for their travel to and from the workshop.

Transportation to Washington DC by Air

Three airports serve the DC area:

Reagan National Airport (DCA) (about 20 minutes from AGU)
Dulles International Airport (IAD) (about 40 minutes from AGU)
Washington International Airport (BWI) (between DC and Baltimore, MD; about an hour from AGU)

Transportation options from the DC airports to AGU include the Metro or taxis. See the airport websites (linked above) for specifics.

If you attend the NSF trip, you may choose to fly home on the afternoon or evening of August 2. Travel time from the NSF offices to BWI or Dulles is at least one hour (and may be more during rush hour); to Reagan National you should allow at least one-half hour if during rush hour. The Washington DC Airport Shuttle serves all three metropolitan Washington airports. They will pick up at the door and deliver to the airport.

Travel by Rail

Several Amtrak routes serve the Washington DC area.

Travel by Car

Use your favorite online map to get directions to AGU, at 2000 Florida Avenue Northwest, Washington, DC, 20009.

Accommodations

Participants will stay at the Washington Hilton. Rooms will be double-occupancy. Single rooms will be available on a first come, first serve basis for an additional cost of $115 per night.

Check-in time is 4 PM. Check-out is at 11 AM. You will be able to store your luggage at the hotel before or after these times if you arrive early or are leaving later in the day.

On-Site Logistics

Internet Access:

Free internet access will be available in our meeting rooms at AGU and in the Hilton.

Parking:

Parking is available at the Washington Hilton for $36.00/day.

What to bring:

Dress will be casual during the workshop. Please be prepared for cool air-conditioned buildings and the hot/humid outdoors. Rain sometime during the week is likely. More formal attire is recommended for the NSF visit.

Meals:

Most meals during the workshop will be provided; participants will be on their own for a few. There will be various options, including vegetarian entrees. We expect to be able to satisfy most food preferences and restrictions. If you are accepted to the workshop, you will have the opportunity to tell us about any special dietary restrictions on the registration form.