Leader Timeline: Preparing for the Workshop

We ask that you do several things in advance of the workshop so that we can all be well-prepared for it. Here's a list of those preparatory activities and their deadlines.

By May 9:

  • Fill out the Cutting Edge workshop leader information form if you didn't fill out the application form.
  • Fill in the relevant portions of the workshop registration form: contact info, photo, courses taught and research interests, and research release.
  • Inform us of your travel plans.
    • Arrival: We will have a leader meeting on Sunday, June 12, so you should plan to arrive on June 11 (your choice of arrival time). You are all invited to Heather's house for dinner on June 11, if you are in Williamsburg in time. (This dinner is optional.)
    • Departure: For this you will need to decide whether to make the optional visit to NSF. For information on travel options, see the logistics page. If you are not going to NSF, you can leave from the Williamsburg area June 17. If you are going to NSF, you can either leave from DC late the evening of June 17 or leave from Williamsburg on June 18. (We will put you up the night of the 17th if you are going to NSF and returning to Williamsburg that night.)
    • Ticket purchase: We will reimburse your travel costs (you will need to submit a receipt to get reimbursed). If you would prefer to have us purchase your ticket, please contact Heather and she'll put you in touch with someone who will handle the details.
  • If you are going to NSF, choose your sessions.

By May 27:

  • Plan your workshop sessions. Our web page on designing your workshop, particularly the section on developing the workshop program, has some cogent advice based on our years of experience running Cutting Edge workshops.
  • Upload your presentations and/or handouts
    • We will not be making copies at the workshop, and we put most presentations and handouts in workshop notebooks (for participants to refer to during your sessions as well as after the workshop). These are especially valuable for concurrent sessions, where participants cannot attend all of the sessions.
    • We also post your presentations and handouts on the workshop program page.

Late May:

  • We will ask most of you to read and comment on 8-10 one-page research proposal summaries. If you will not be available during the two weeks immediately prior to the workshop, let us know so that we can send materials to you early. If you are asked to do this, you will also lead a group of 4-5 participants at the workshop through a peer-review of their own proposal summaries. We will have detailed instructions for you as the workshop approaches.

By June 7:

  • Edit the leader workspace page: list topics about which you are willing to have one-on-one conversations (individual consultations) with participants.

Prior to leaving home:

  • Download the workshop health form, complete it, and bring it with you to the workshop in a sealed envelope.
  • Print out (and bring with you) this annotated map of the campus. (Acrobat (PDF) PRIVATE FILE 68kB Nov28 12)

June 11:

  • Arrive in Williamsburg. If you arrive by dinner time, join us for dinner at Heather's house (unless you have other plans).

June 12:

  • Leader meeting, all day. We'll review the program, work through certain sessions, plan transitions, and answer your questions about the schedule. Meeting will start at 9:00 am. Bagels, yogurt, and so forth will be available at 8:30. McGlothlin-Street Hall Room 224 (Geology Department).
  • Workshop begins in the evening.

At any time:

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