Presentation Guidelines

Jump to: Oral Presentations | Poster Presentations | Teaching Demonstrations

Each presentation submitted for the Rendezvous has its own web page. Abstract web pages (for oral and poster presentations) and activity web pages (for teaching demonstrations) are pre-populated with information from the abstract/activity form. Author names, institutions, pictures, and linked biographies can be updated by logging into your SERC account. If you don't have an existing account please create one using the e-mail address you provided on the abstract submission form; if you have an existing account under a different email address, please contact Monica Bruckner ( Once on your account page, you'll see links along the left side of the page to "Edit your Bio," "Change your Photo," and "Edit Personal Info." Any changes you make to these sections will propagate to your abstract page.

Oral Presentation Guidelines

Oral sessions will be held on Monday, Wednesday and Thursday afternoons. Sets of talks are followed by discussion, allowing time to synthesize current findings and plan for next steps. We also encourage you to attend the poster session devoted to your oral session theme. Oral session chairs are drawn from both oral and poster presenters, and both types of presentations will be represented in the discussion at the end of the oral session.

All presentations need to be uploaded by 8:00am the morning of your talk. If you presentation meets the copyright requirements for online publishing, it can be linked to your abstract page for sharing with the broader audience outside of the Rendezvous. Please refer to these requirements as you create your presentation.


  • Presentation length: 12-13 minutes in length with 2 additional minutes available for questions.
  • File format:
    • PowerPoint (.ppt, .pptx)
    • Adobe PDF (.pdf)
    • Word (.doc, .docx)
  • File size: 100MB or less is highly recommended
  • Operating system: The presentation laptop will be a Mac with current versions of PowerPoint, Word, and Adobe. Use only standard fonts to ensure that your presentation will load properly.
  • Uploading: Upload presentation using this link by 8:00am the morning of your talk. Be sure to include video files, if applicable.
  • Testing file: If you are concerned about your presentation displaying properly, you can stop by your presentation room starting at 12:30 the day of your talk and check it on the official laptop.

Poster Presentation Guidelines

Poster sessions will be held on Wednesday and Friday, and posters should be posted for the entirety of the day that you are presenting so that people may peruse posters throughout the day. You are expected to be at your poster during the poster presentation session itself (4:30-5:45pm Wednesday, 3-4pm Friday).

Please print and bring your poster with you to the Rendezvous - our staff are not able to print your poster. If you would like to share your findings with the broader audience outside of the Rendezvous, you can also upload your poster and post it as a file on your abstract page (see upload link below); this option will only be available to presentations that meet the copyright requirements for online publishing.


  • Size: Maximum poster dimensions are 36" height x 48" width
  • Supplies: Push pins will be available
  • Setup/Takedown: Poster up by 8:30am, down by 5:45pm (poster hall is open at 7:30am and closes at 6:00pm)
  • Presentation time: Wednesday 4:30pm-5:45pm / Friday 3:00-4:00pm
  • Uploading: Upload presentation using this link

Teaching Demonstration Guidelines

Teaching demonstrations will occur during Tuesday and Friday afternoon sessions. You can use the link below to upload materials and/or your presentation. These files will be posted to your teaching demo description as long as they meet copyright requirements for online publishing. Please bring any materials/handouts you need with you to your demonstration; our staff is not able to make copies for you. In addition, we encourage you to use the activity submission form to share your activity description with the broader community.


  • Demonstration length: 20 minutes
  • Demonstrations should be active, e.g. something that audience members participate in, or a a video or slide show of students performing the activity.
  • Presenters should consider bringing handouts or examples of materials that can be shared with the audience.
  • Uploading: Upload presentation/materials using this link