Travel and Logistics Information

As you make your travel arrangements, please remember that the optional workshop sessions will begin at 1:45 on Sunday, May 31. We will gather for an opening reception of the main workshop at 5:30 pm, followed by dinner. The main workshop program will begin on Sunday evening at 7:00 pm. The main workshop program will conclude at dinner on Tuesday evening, June 2, and optional sessions will end by noon on Wednesday, June 3.

Travel

Participants are responsible for transportation to and from the workshop. If you arrive by air, it will take 15-30 minutes to travel from the airport to campus, and you may have to wait awhile for some modes of public transportation. We strongly recommend that you schedule your flights to Madison to arrive no later than 3:45 PM so that you will have enough time for travel from the airport and check-in at the workshop. To attend the optional afternoon sessions, you should plan to arrive at the airport no later than 12:15 PM.

Arriving by Air

Madison is served by the Dane County Regional Airport. The airport is on Madison's northeast side, 15-30 minutes by car from downtown, depending on traffic. A taxi to the downtown area is approximately $16. You may also fly into Milwaukee's General Mitchell International Airport (75 miles away) or Chicago's O'Hare or Midway Airports (about 120 miles away) and continue to Madison via bus.

Arriving by Car

If you are arriving by car from out of town, you can park in any lot for free on Saturday and Sunday. On Sunday night at the opening session, we will provide parking passes to those from out of town who have cars. Parking will be in Lot 34, about a 5-minute walk from Dejope Dorm, or you can take the shuttle.

What to Do When you Arrive

Unless you arrive at least an hour before your first workshop session, please come directly to the Union South building at 1308 West Dayton (43.071793, -89.408334) on the University of Wisconsin campus. You may pick up your workshop notebook and name tag beginning at 1:00 pm in Varsity Hall III on the second floor of Union South. You can put your luggage in the main workshop room and check in to the dorm after the workshop sessions are over (the check-in desk at the dorm is open 24 hours).

We also encourage you to print out this campus map (Acrobat (PDF) 1.6MB May21 15), which highlights the workshop venue, lodging, and parking, and bring it with you. An interactive campus map is also available.

Dorm check-in

Those staying in the dorm will be housed in Dejope Hall (pron. day - jope) at 640 Elm Drive, Madison, WI 53706 (43.077860, -89.417698). The desk is open 24 hours, and the phone is 608-890-4898 if you need to call them. Your room will have a small fridge and will have all linens provided. Although they provide soap, you'll probably want to bring a larger bar. All areas, including guest rooms, lounges, hallways and cafeterias, are smoke-free. Smoking is allowed outdoors only, 25 feet or further from any entrance. Alcoholic beverages may only be consumed in guest rooms.

Workshop Sessions

All workshop sessions will be held in the Union South building. There is no parking available to us near Union South, but there are shuttles that run continuously around campus if you would prefer not to walk. Room numbers for individual sessions are listed on the workshop program page. Optional pre-workshop sessions on Sunday begin at 1:45 pm. The workshop opening reception starts at 5:30 on Sunday in the Varsity III room (second floor) of Union South.

Meals

We will provide meals from dinner on Sunday through breakfast on Wednesday. You will be responsible for other meals. Meals will be served buffet-style on campus either at the workshop venue or in the dorm cafeteria. All meals will have vegetarian options. If you chose to eat other than the planned meals, you will be responsible for the costs.

Frequently Asked Questions

Internet Access

Wireless internet will be provided during the workshop. Please bring a laptop with you. We will have Internet access in both the dorm and the meeting rooms.

What to Wear

Dress for the workshop is casual. Please be prepared for cool air conditioned buildings and hot outdoor temperatures. Madison has average temperatures in June that range from the mid 40s at night to the mid 80s during the day. We recommend bringing an umbrella in case of rain.

Information about Madison

If you will be in town before the workshop begins or after it ends, Madison is a great place with lots to do. Read about it on the chamber of commerce website.

Emergency Contact Information

Conference Services: (608) 262-5576

Campus Police: (608) 264-COPS (264-2677)

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