Workspace Use Guide
| Goal/Task/Need/Scenario | Topic | How a workspace helps | Learn More Page | Example Page URL | Template example |
|---|---|---|---|---|---|
| A place to store files that are orgnaized | File Storage | Accepts files of all types and sizes. The uploaded version is perserved unless the file is purposely updated. | File Storage and Exchange | ||
| A place to share files with my collaborators | File Sharing | Uploaded files can easily downloaded by collaborators after embedding on a page | File Storage and Exchange | ||
| My group needs to take notes on our regular group meetings to set agendas, track goals, action items, and record for future reporting | Meeting Recordings | A workspace can provide a common place to set the agenda, recording happenings of the meeting, and preserve this information for future project planning and reporting | Record Regular Meeting Notes | ||
| Project Planning | General Project Planning | ||||
| Project Reporting | Project Reporting | ||||
| Sometimes when I share files with colleagues through email or shared folders, it becomes a hassle to find the correct email string and context for each shared file. It would be helpful to have a place to upload materials and share information with its associated context. | Embedded files alongside ideas | A workspace allows the participants to easily upload files and then embed them within a workspace alongside some context information. This organization provides a structure that anyone in the group can follow and easily access the files you may be referring to. Other can also upload and embed relevent files that may fit the topic of discussion. | Embedded Files Alongside Ideas | ||
| We are planning a workshop and intend to have breakout groups that work on different topics and then share with the overall group. We would like a space for participants to record their discussions digitally so they can revisit them the next day and even after the end of the workshop. | Small group facilitation | A workspace can capture the discuss by a group in real time and can be update saved changes at any point. A workspace can also be pre-populated with some context to provide structure to a discussion group, encourage a common format among the groups, and provide some goals to keep particpants focused. | Facilitating Team and Small Group Work | Facilitate Brainstorming and Discussion | |
| Our working group is utilizing a number of web-based resources within the SERC website as well as some external sites. We would like to share these resources with each other in a central location. | Linking to Digital Resources | The web-based platform allows the user to easily embed links to material within their own website or outside. | Linking to Digital Resources | ||
| Need to plan a workshop | Workshop Planning | Workshop Planning Process | Workshop Planning Process | ||
| Need to plan a webinar | Webinar Planning | Workshop Planning Process | |||
| My collaborators and I are planning the next steps for drafting a manuscript related to our work. We have exchanged information in the past via email, but it becomes cumbersome to sort through all the emails and attached documents. | Manuscript drafting and planning | A workspace is a secure space where you and your collaborators can exchange information that is only viewable by your group. The workspace is then available for people exchange ideas and plan the manuscript with the benefit of easily uploading citations, figures, etc. | Presentation and Publication Recording and Drafting | ||
| Presentation planning and drafting | Presentation and Publication Recording and Drafting | ||||
| Evaluation planning and recording | Evaluation Planning and Recording | ||||
| Housing Private information for particpants | A workspace can only be accessed by participants within the group. Therefore, a workspace provides a secure and controlled environment for participants to share information and materials to your select participants. | Housing Private Information for Participants | |||
| General Project Management | Project Management | ||||
| General Collaborative Work | Collaborative Work |
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(last updated 2018-08-07 12:51:05)