Receiving your Stipend

Awardees will need to submit itemized travel receipts and provide tax identification information (W-9) to NAGT before the award can be issued. Awards will be issued after the conference and after the awardees' participation in the Rendezvous is complete. The reimbursement form and itemized receipts must be received no later than August 31, 2026. If you fail to return your completed documentation by August 31, 2026, you forfeit your stipend. Please allow 4-6 weeks after submitting receipts and a W-9 to receive your reimbursement.

• Fill out the NAGT reimbursement form (Excel 29kB Apr23 26) and send it, with your itemized receipts, to Rebeccah Bradley (rbradley@carleton.edu) via email or mail.
  • For airfare, e-receipts are sufficient
  • For mileage, we need Google Maps or MapQuest documentation of travel distance
  • Lodging, parking, ground transportation, and meals are reimbursable with legibly scanned itemized receipts.
• Make sure NAGT has a current W-9 on file for you. If you are unsure if you have one on file or need to update your information, please contact Rebeccah Bradley.
  • W-9 forms will be securely collected through an electronic process.  Please do not email the W-9 form.
• Please allow 4 weeks for processing once your request has been received.
• The IRS requires that reimbursements must be processed within 60 days following the event or trip; if not, they are subject to taxation. Please submit your paperwork within 45 days from the end of your travel to ensure your payment is processed within this time frame.

If you have any questions, please do not hesitate to give SERC a call at 507-222-4368.