Initial Publication Date: July 7, 2023

Attending the Rendezvous and Information for Sunday

Rendezvous is just a few days away! Find important information about the conference below. We look forward to seeing you in Pasadena!

Participant Information

The Participant Information page includes information on arriving at the Rendezvous including ground transportation options and registration check-in, during the Rendezvous including campus maps and evening events, and after the Rendezvous including information on local attractions and highlights.

Check-In

Registration and Badge Pickup

On Sunday only, on-site registration will be available at the outdoor opening reception at Tournament Park from 6:00pm - 7:30pm, where food and nonalcoholic beverages will be provided.
Monday through Friday, registration will be available under the tent in the PCC Quad from 7:00am - 6:00pm on Monday and 7:30am - 4:00pm Tuesday through Friday.
You must check in at the registration table before attending any events, so please allow enough time before your workshop or event begins (with the exception of the Sunday field trip).

On-Campus Lodging

If you are registered to stay in Caltech campus housing you will need to check in at the Rendezvous registration table prior to your arrival at Bechtel. See above for registration table times and locations. If your arrival is outside of those times, please coordinate your check-in with Amy Collette. Upon check-in, you will receive an access card and a personal PIN that you will use to access your suite and room.

Opening Reception

Join us for the outdoor opening reception at Tournament Park from 6:00pm - 7:30pm on Sunday, July 9th! Take this opportunity to meet new colleagues, catch up with old ones, and anticipate a great week of Earth education. Food and nonalcoholic beverages will be provided. Parking is available at Tournament Park as well as elsewhere on the Caltech campus (parking is free on Sundays).

The Western Science Center is bringing their mobile museum to the opening reception! Take some time while you are at the reception to go on a self-guided tour. Their exhibit space will be set up in the Tournament Park parking lot and is currently displaying "Fossils from the Inland Empire."

Code of Conduct at the Rendezvous

NAGT meetings and events foster the exchange of ideas, through open and respectful dialogues at oral and poster sessions, workshops, field trips, short courses, mentorships and other NAGT-supported programs. NAGT promotes, provides, expects and endorses a professional and respectful atmosphere and values a diversity of views and opinions. The NAGT Activities Code of Conduct is important to promoting diversity and creating an inclusive, supportive, and collaborative environment for all people.

All participants in NAGT activities - including, but not limited to, attendees, speakers, volunteers, exhibitors, NAGT staff, members of the media, vendors, and service providers - are expected to abide by this NAGT Code of Conduct. This Code of Conduct applies in all venues, including field trips, webinars, ancillary events and social gatherings, and online forums and discussions associated with the NAGT.

Connect Via Social Media and our Digital Message Board

Message Board

Looking to share a ride to and from the airport? New to the Rendezvous and looking for lunch/dinner companions? Do you want to follow up with folks following discussions started in your workshop or poster session? Please utilize our digital message board to continue the conversations and networking.

Twitter and Facebook

Get social with #EarthER23. Share how you Rendezvous by using the conference hashtag and tagging NAGT in your posts on Twitter and Facebook!

Get Rendezvous Information Online

The Rendezvous will not be printing an official program. Find the program and additional conference details on the Rendezvous website.
Bring your laptop or mobile device with you. Many workshops, mini-workshops, and teaching demos will involve activities that require the use of personal devices.
Consider bookmarking the Rendezvous website on your laptop and/or mobile device for accessing program information. Add the Rendezvous website as a bookmark on your iPhone or Android home screen.
Forgot what workshops you registered for? No problem, your Rendezvous name badge will include these details.

Presenting at the Rendezvous?

Review the Presenter Guidelines web page regarding format and how to upload a digital copy of your presentations and materials. If you are presenting a poster, please bring it with you. Oral presentations should be uploaded no later than 8:00am the morning of your presentation. If you are leading a teaching demo, please bring any materials you may need.

Monday and Friday poster presenters are encouraged to put their posters up by 1:00pm on the date of the session. Poster boards will be located under the tent in the PCC Quad next to the registration and exhibitor tables.

Explore the Program

We hope that you will take some time to look at the official Program and plan how to take advantage of all the Rendezvous has to offer. While you are expected to attend the full morning workshop for which you registered, you have lots of opportunities to customize your afternoons. Follow a particular theme or mix and match to create your own conference experience - we want your time at the Rendezvous be as rewarding and productive as possible! While you can freely move between contributed oral sessions, if you plan to attend an afternoon mini-workshop please stay in the workshop for its full duration.

Explore the program

Exhibitors and Sponsors

Spend time at the Rendezvous talking with our sponsors and exhibitors. Exhibitor tables will be located in the PCC Quad next to registration and the posters.

Outdoor Spaces at the Rendezvous

A number of Rendezvous sessions and events will be held outdoors this year, including the opening reception, posters sessions, daily registration, exhibitors, and field trips. Come prepared for the weather, which is likely to feature hot, sunny days, no rain, and cool nights. Posters, registration, and exhibitor tables will all be located in the PCC Quad under a large tent. More information on session locations can be found in the program and participant information pages.

Get Your Rendezvous T-Shirt!

Take home a piece of the Rendezvous! Get your Rendezvous 2023 commemorative t-shirt. This year's shirt design features the San Andreas Fault running through the Carrizo Plain, locale of one of our field trips. Check out the Rendezvous shirt and additional EER and NAGT products in the NAGT Store. Get 20% off all products in the NAGT store during the Rendezvous, July 10-14!

COVID-19 Policies and Information

Rendezvous COVID-19 policies are designed to minimize the risk to individuals and our community while also following venue, local, state, and federal health guidelines. By implementing these policies, NAGT and the Rendezvous planning committee are asking attendees to protect the community and each other, while continuing to participate in a diverse, inclusive, and thriving community. When registering for the Rendezvous, all attendees affirmed either that they are vaccinated or will have a 3rd party test 72 hours before event and only attend if negative.