Initial Publication Date: May 17, 2024 | Revision: September 26, 2024 (see revision history: 2 events)

Guide to the Team Advisor Dashboard

Navigate the Guide

Accessing your Dashboard
Setting/Editing Program Options
Activating Pairs
Tracking Progress of Pairs

1) Pre-Project Assessment
2) Pre-Project Questions
3) Team Advisor Reviewing Pre-Project Questions

4) Waiting for Release of Early/ Mid-Project Assessment
5) Team Advisor Early/Mid-Project Assessment
6) Student Early/Mid-Project Assessment

End-of-Project

7) Waiting for Release of End-of-Project Assessment
8) Team Advisor End-of-Project Assessment
9) Student End-of-Project Assessment
10) End-of-Project Questions
11) Team Advisor Reviewing End-of-Project Questions
12) Evaluation Complete

This documentation is to support Team Advisors using their dashboard to set up and manage their Evaluate-Compete program.

The dashboard is where Team Advisors carry out basic E-Compete functions such as: adding and activating students; entering dates when they anticipate that students will start their project, reach the mid-point, and complete the project; keeping track of student progress, including what steps have been completed and what steps have not been completed; previewing the surveys or actions to be completed; and viewing and exporting data.

Getting Started

If you are just setting up your program to use E-Compete, it is recommended you complete the Onboarding process.

You will need to have your password-protected account set up before accessing and setting up your dashboard.

Accessing the Dashboard

After you set up your password protected account you will have access to your dashboard using the URL generated for your team. This is the page you will keep returning to, so it is highly recommended that you bookmark the URL for easy access. You can also access your dashboard using the link below, or from the navigation bar.

Setting/Editing Program Options

On the dashboard page, you will see four boxes. By clicking on each, you will have options to edit and save the changes you make.

Each box is described in detail below.

Assessment Completion Dates

These are the dates you will use for completing steps in E-Compete. After entering the dates, be sure to hit 'Save All Changes'.

The Initial Review Date should be set to a day soon after you plan to activate the student accounts as that action will prompt the students to set up their password protected account and complete the initial assessment and pre-project open-ended questions. For example, if you set this initial date one week after you plan to activate the student accounts they'll have a week to complete the initial forms before you review their responses.
The Mid-Assessment Date should be set 2 months into the project so that there has been enough time for you to interact with your students such that you have a good idea of their progress and contributions to the design of the vehicle. (Note: Though called mid-project the timing of this is adjusted to best reflect the E-Compete schedule)
The Final Assessment Date should be set at the end of the project at least two weeks ahead of the competition. Be sure you select a date that provides time for a debriefing on their responses ahead of the final competition.
The Competition Date should be set to the first day of the competition.

Adding Student Names and Email Addresses

Automated messages are sent to the email addresses you enter here. It is very important that you carefully enter your students' names and email addresses, using email addresses that the students check often. After entering this information, be sure to hit 'Save All Changes.' Once you do this, you will be able to activate the students. You are able to add the students as soon as they join the team and can activate them when you are ready to start E-Compete. If a student leaves the team, you have the option to delete the student. You can also add any student that joins the team after you start E-Compete.

Select the Outcome Categories for Your Team

For larger teams, it is unlikely you can observe and interact with all the students using all the outcome categories. Use this box to select a sub-set of outcome categories. Be sure to save all changes after doing this. If you advance to Step 5 of E-Compete before selecting outcome categories, all the outcomes will be used.

Optional E-Compete Outcomes

Activating Students

Whether you are initially setting up the dashboard, or adding a student in after the start date, you will need to activate each student when you want the E-Compete process to begin. Once you have clicked 'Save all Changes,' each student you have entered will appear in a block with names and email addresses. When ready to begin the E-Compete program, you can activate each student individually by selecting "Activate this Student" at the bottom of the block OR you can activate all the students you have set up at once using the "Activate all Students" button below all your unactivated students.

Activating the students will send automated emails to each, prompting the student to set up their account and complete the student Pre-Project Assessment.

Tracking the Progress of Each Student

Once activated, each student will appear on your dashboard with a number indicating the step of the process and color-coded boxes indicating the status and progress of each student through the program. The number of the current step will appear in large font in the student's block, and the box for the step will be highlighted in orange. As steps are completed, the boxes turn green.

After you activate a student, Step 1 on the dashboard will be orange, indicating that the Pre-Project Assessment has been sent to the student and is awaiting completion. The rest of the boxes will be gray, indicating that these steps have not yet been started.

Pre-Project (Steps 1-3 on the Dashboard)

Steps 1 to 3 should be completed for each student before the project begins. The current step will be highlighted in orange and indicated by number in the block for each student. By clicking on the block, you will be able to expand the view to see when each step was completed.

Step 1 - Pre-Project Assessment

Step 1 is initiated when you activate the student. The student will be prompted via automated email to create an account and complete the Pre-Project Assessment followed by the Pre-Project Questions. You will be notified of this by automated email. Once the student submits their Pre-Project Assessment, this step will be marked complete and Step 2 will begin.

If any students are on Step 1 as the Pre-Project Assessment deadline approaches, consider reaching out to students to see if they have been able to create and log into their accounts, and ensure that they are receiving the automated email prompts.

Step 2 - Pre-Project Questions

Step 2 begins once a student submits their Pre-Project Assessment. The student will then be prompted to answer the open-ended questions in the Pre-Project Questions. When they have submitted their reflection responses, you will be notified by email and the student will advance on the dashboard to Step 3.

Step 3 - Team Advisor Reviewing Pre-Project Questions

Step 3 automatically begins once the student has submitted the Pre-Project Questions. The student will receive an email notifying them that their team advisor will review their Pre-Project Assessment and Pre-Project Questions. You will receive an automatic email informing them that the student has submitted the Pre-Project Questions and prompting you to complete the review of each student's responses.

Follow instructions in the dashboard to review responses from each student and submit your feedback. For each student, you will be given the option to customize your response or to send a generic message indicating that you have reviewed the student's reflection. Submitting the message to the student will advance the student to Step 4.

Early/Mid-Project (Steps 4-6 on the Dashboard)

Step 4 - Waiting for Release of Early/ Mid-Project Assessment

Step 4 begins once the team advisor completes their review of the Pre-project Reflection. The student will receive an email notification that the review is complete, with a link to read the response from their team advisor. The team advisor is notified that their review has been sent to the student. Both the student and team advisor will be prompted to discuss the reflection further in preparation for the release of the initial assessment.

When you are within one week of the chosen default date for the Early/Mid-Project Assessment, the option to release the assessment will be visible.

You do not need to start the Early/Mid-Project Assessment until the intended time in your project. You will be reminded by email as that date approaches. During this time, it is recommended to meet with students to discuss their responses to the Pre-Project Assessment and Pre-Project Questions. When you select 'Release Early/Mid-Project Assessment', all students will advance to Step 5.

Resetting Early/Mid-Project Date: If the project is not on track with the date set previously for the Early/Mid-Project Assessment, you will then need to re-set the date for the mid-project point for this student, as long as the date has not passed.

Step 5 - Team Advisor Early/Mid-Project Assessment

Step 5 begins when the early/mid-project assessment has been released. You will be prompted to start the Early/Mid-Project Assessment for each student. You will need to fill out an assessment in order to advance each student to Step 6.

For each assessment that has been submitted, Step 5 will appear as complete on your dashboard view, and the student will receive an email prompt to fill out their assessment.

It is very important that team advisors respond quickly to this message and take appropriate action.

Step 6 - Student Early/Mid-Project Assessment

Once you have filled out a student's Early/Mid-Project Assessment, the student will begin Step 6. The student is notified by email and prompted to fill out the Early/Mid-Project Assessment. Once they complete their assessment and submit it, they will advance to Step 7.

End-of-Project (Steps 7-12 on the Dashboard)

Step 7 - Waiting for Release of End-of-Project Assessment

Step 7 begins once the student has submitted their Early/Mid Project Assessment. The student will be notified and sent a link to view their score report for comparison between their responses and yours.

The dashboard will read "Waiting for release of End-of-Project Assessment" during this step. You do not need to start the Early/Mid-Project Assessment until the intended time in your project. You will be reminded by email as that date approaches. During this time, it is recommended to meet with students to discuss their responses to the Early/Mid-Project Assessment.

When you select 'Release End-of-Project Assessment' all students will advance to Step 8.

Step 8 - Team Advisor End-of-Project Assessment

Once the End-of-Project Assessments have been released, you will receive an email notification and a link to complete the End-of-Project Assessment for each student.

You will need to fill out an assessment in order to advance each student to Step 9.

For each assessment that has been submitted, Step 8 will appear as complete on your dashboard view, and the student will receive an email prompt to fill out their assessment.

It is very important that team advisors respond quickly to this message and take appropriate action.

Step 9 - Student End-of-Project Assessment

Once you have filled out a student's End-of-Project Assessment, the student will begin Step 9. The student is notified by email and prompted to fill out the End-of-Project Assessment. Once they complete their assessment and submit it, they will advance to Step 10 to complete the End-of-Project Questions.

Step 10 - End-of-Project Questions

Step 10 begins when the End-of-Project Assessments have been completed. In the step, each student fills out the End-of-Project Questions. Once the questions are submitted, the student will move to Step 11 on the dashboard, and you will be notified to review their responses.

Students will also be notified that their final score reports are available.

Step 11 - Team Advisor Reviewing End-of-Project Questions

Step 11 begins once the student has submitted the End-of-Project Questions. The student will receive an email notifying them that their instructor will review their End-of-Project Assessment and End-of-Project Questions. You will receive an automatic email informing them that the student has submitted responses to the End-of-Project Questions and prompting you to complete the review of each student's responses.

Follow instructions in the dashboard to review responses from each student and submit your feedback. For each student, you will be given the option to customize your response or to send a generic message indicating that you have reviewed the student's responses. Submitting the message to the student will advance the student to Step 12.

Step 12 - Evaluation Complete

The dashboard will show that the student has completed E-Compete once the reviews have been submitted. The data for students that complete all 12 steps will be viewable in the "View and Export Data" tab. Learn about Using your Score Reports.

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