Initial Publication Date: February 5, 2021

Participating in Online Events

General Expectations

  • You will need a computer with a good internet connection, a camera, and a microphone/headset to participate in the virtual Rendezvous.
  • You need to pre-register for multi-day workshops. If you participate in a multi-day morning workshop, you must register for the full 2 or 3 days in order to participate.
  • To participate in the contributed program (as a presenter and/or an attendee), you must register for at least one day of the Rendezvous. The contributed program and the two plenary talks are open to all participants who are registered for at least one day of the Rendezvous.
  • If you are a contributed program presenter, you can upload and caption an introductory video to your abstract page.
  • Do not share links to Zoom rooms or private materials with anyone who is not registered for a particular event or for the Rendezvous.
  • Please respect the privacy of all presenters by not sharing, downloading, recording, or otherwise keeping a digital or print copy of any material that is not available on the public website.
  • The NAGT Code of Conduct applies to all virtual events and meeting spaces:
    NAGT meetings and events foster the exchange of ideas, through open and respectful dialogues at oral and poster sessions, workshops, field trips, short courses, mentorships and other NAGT-supported programs. NAGT promotes, provides, expects and endorses a professional and respectful atmosphere and values a diversity of views and opinions. NAGT's Events Code of Conduct Policy (Acrobat (PDF) 58kB Dec5 18) is important to promoting diversity and creating an inclusive, supportive, and collaborative environment for all people.

Virtual Meeting Guidelines

  • Be an active and engaged participant.
    • Aspire to contribute without dominating discussions, just as you would in a face-to-face setting.
    • Follow whatever method the session leaders have chosen for managing discussions: this might involve using the "raise hand" function, chat messages, or other methods.
  • Please enter your full name in virtual meeting spaces. This will help to build a sense of community and allow workshop leaders to identify you as a registered participant.
    • You are also encouraged to add other information, such as institution, location, and pronouns.
  • To minimize background noise, please mute your microphone when you are not speaking.
    • Tip: If the session involves group discussion using audio, using a headset helps minimize background noises when you are speaking. However, headsets are not required.
  • If your video camera is on, have it aimed at your face, in reasonably good light. If that's not possible, turn it off.
    • Tip: Note that having your video on may affect your connection - if your video or audio are not working well, try turning off your video to conserve bandwidth.