CUR-Cutting Edge Writing Workshop Logistics

Thank you for your willingness to participate in the CUR-Cutting Edge writing workshop on Undergraduate Research as Teaching Practice. Here is some logistical information you'll need to facilitate your travels. The participant support costs are being underwritten by the On the Cutting Edge program, with funding from the National Science Foundation. These funds are administered by Hamilton College, so we need to follow their guidelines to make sure you are all reimbursed for your travel expenses:

• Please print the attached W-9 form, please use your home (not university) address, sign it, and return the original to Barb Tewksbury (address below).
• We will reimburse your travel expenses to/from the workshop (e.g. meals en route, parking, surface transit, etc.). But, to be reimbursed, you must submit the original receipts (not photocopied or scanned; and the airline receipt must be the original that indicates method of payment—sometimes re-booking flights doesn't include this information, which is required by Hamilton College).
• Please purchase your own plane ticket. Plan to arrive in Salt Lake City Thursday (October 27) afternoon or evening, and departure should be mid afternoon on Sunday (October 30) if at all possible. We will do a final review of our work on Sunday AM, but in some cases you may have to leave earlier to make it home in time for classes. That's OK.
• If you are driving to the Salt Lake area, we will reimburse you for mileage.
• Surface transport: we are arranging for a van to facilitate most of the surface transport while in Utah, and we will also forward information about shuttle services to get you to/from the airport.
• Lodging: we have booked a block of rooms at the Hampton Inn in Ogden UT. We will direct bill the lodging to our account so you won't have to be out of pocket for those expenses.
• Immediately after the end of the workshop, please send hard copies of the signed W-9 form, the receipt for your airfare, and original receipts for other travel expenses via US Mail to:
  
  Dr. Barbara Tewksbury
  Department of Geosciences
  Hamilton College
  198 College Hill Rd.
  Clinton, NY 13323