Follow-up Strategies

Once the meeting is over, there's still work to reinforce the outcomes, ensure any post-meeting tasks are completed, and plan for future meetings.

Evaluation Forms

Create and distribute an evaluation form so that you can assess whether the meeting was successful. Generally, the form should be anonymous to encourage honest feedback and should be delivered in a way that encourages as much participation as possible (e.g., reserving the last 5 minutes of the meeting to complete the form). Questions to gauge meeting success might include whether the group accomplished the meeting goals, what each participant is taking away from the meeting, and whether the implementation was appropriate for the meeting goals. The form might also include the meeting's overall rating to enable quick comparison across meetings.

Follow Through on Actions

Interactions with participants began in the planning stages with efforts to build trust. That trust comes with the responsibility to follow through on any action items developed in the meeting. If further materials were requested, provide them shortly after the meeting before memories fade. Likewise, produce any deliverables within the agreed timeline. Through these actions, you demonstrate a respect for everyone's time and effort.

Hold a Retro with Co-facilitator(s)

Finally, save time to reflect with co-facilitators and perhaps the local hosts. Discuss what worked, what didn't work, and what you might do differently next time. Document the outcome in a format and place that can be accessed by future facilitators.

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These webpages are based upon work supported by the National Science Foundation (NSF) Division of Earth Sciences under grants #2028640 and #2028642.

Disclaimer: Any opinions, findings, conclusions or recommendations expressed in this website are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.