To help you prepare for the workshop, we ask that you do several things in advance. Here's a list of those preparatory activities and their deadlines.
By April 10, 2009:
- Make your travel plans. For information on travel, lodging, ground transportation and meals see the logistics page. The workshop will begin at 5 p.m. on Sunday, May 17, 2009 with a reception and dinner. Please make your plans so that you will be able to attend this opening session. The workshop will conclude after dinner on Tuesday, May 19. It is essential that you attend the full workshop including the full day on Tuesday. An optional field trip will be held all day on Wednesday, May 20.
- Register for the workshop. Note that all accepted applicants need to register, and the registration form is not the same form as the application form that you have already filled out.
- Contribute one or more of the following:
- A fully developed activity used to teach about energy at the undergraduate level (examples can be viewed in the energy activities collection). Go to the activity submission form.
- A description of a course about energy (examples can be viewed in the energy courses collection) Go to the course submission form.
- A web-based informational resource that can be used to teach about energy. The target audience of the material may be either faculty or undergraduate students. Please contact the workshop conveners or Karin Kirk for further clarification.
If you are attending the field trip on May, 20, please submit the $75 field trip fee by May 11.By May 13, 2009:
Select which talks you'd like to attend during the parallel sessions.Instructions for Posters
There is no size limitation for posters; they will be mounted on a large wall. Prior to the workshop please upload your poster file. This will give you an on-site backup copy and will allow us to make it available as a downloadable file from the workshop website. Note that we will not be able to print your poster for you, so plan to bring a printed copy with you.
Instructions for Speakers
After the workshop your presentation file will be posted on the workshop website. Because this file will be freely accessible, you'll want to make sure that you are not displaying proprietary data or images. It's good practice to include an image credit on your images and to use copyright-free imagery.
If you are giving a presentation at the workshop, please upload your presentation file. This will give you an on-site backup copy and will allow us to post your presentation on the website. You should still plan on bringing a copy of your file with you. You will have the option of giving your presentation from your own computer or you may use one of our laptops (both PCs and Macs will be available).
We intend to videotape some of the presentations for use on the website. If this presents a potential problem, please let us know ahead of time.
Prior to the workshop:
- Download the Medical Emergency Information Form (Acrobat (PDF) 5kB Jan13 04), complete it, and bring it with you to the workshop in a sealed envelope. We will open the envelope and read the form only in the case of a medical emergency during the workshop.