Accessibility Guidelines for SERC Authors and Contributors

Page Structure and Headings

Using headings in the proper order is important for accessibility in documents and web pages.  Headings organize content and make it navigable for those using screen readers, keyboard navigation rather than a mouse, and slow internet connections, etc.  Combined with visual styles, headings are a powerful tool for organizing information and displaying it visually.

When creating documents in Word or Acrobat, use headings to organize your content.

For webpages in Serckit, apply the same principles to the content of your webpages.  Some pages may have templates with automatically generated heading levels and the headings styles will be pre-formatted.  For project or website owners, you may want to change the appearance of your headings.  Rather than changing your heading levels to style the text, contact a SERC Implementation Team member who can help customize the appearance of the headings.

 

 Instructions for heading use:

• Always start with h1 (heading 1)
• Always use headings in order (h1 to h6) when descending in hierarchy
• Items of equal rank should have the same heading level.

 

 

Descriptive link text and link behavior

 

When adding links to web pages or documents, it's important not only to consider the appearance of the link (see color and contrast) but also the clarity of the link text. Serckit allows you to make links, but it doesn't control what text you choose for the links. When writing link text consider the following:

• How will the link text sound to someone using a screen reader with voiceover?  Be clear and concise about where the link will take the user.
• Does the link text make sense out of context?  Often while navigating using a screen reader, users will read from link to link without the surrounding text.
• Avoid non-specific, non-descriptive or redundant link text such as "click here" or "link" or "here."

 

Example link text

 

Write link text that describes accurately and clearly where the link will take the user.

Consider also that link behavior affects users as well.  When inserting a link on a web page, causing the link to open in a new window should be avoided unless absolutely necessary, as this can cause some users difficulty with navigation.  If it is necessary to create a link that opens in a new window, include in the link text, in parentheses, "opens in a new window", i.e. "Course Schedule (opens in a new window)."

 

Colors and contrast

 

For normal text in web pages and documents alike, the guideline used to determine sufficient contrast for those with low vision, color blindness, or other disabilities is a minimum contrast ratio of 4.5:1 between the text (or graphic) color and the background, calculated using the hex codes describing the colors in html.

While text colors in Serckit may be limited by the setup of individual sites, it is important to be able to check existing text or other content for sufficient contrast, as well as graphics that you may include in a document or upload to a website.

For webpages in Serckit 

Use the WAVE web accessibility checker plugin for Firefox or Chrome to check for text that has insufficient contrast.

To check whether colors in use on a webpage are of sufficient contrast, or to test out color combinations for contrast, use the WebAIM color contrast checking tool.  In order to input the colors you would like to test, use a color picker plugin like Colorzilla to extract hex codes of the colors of the text or background on the page (choose "Pick color from page"; clicking will automatically copy the hex code of your selection to the clipboard); or in Chrome, select and right click on text, choose "Inspect" to open Developer Tools, and under "Styles" you will find hex codes for the selection.

 

Font - type and size

 

Font type and size can affect the readability for sighted users. If you are working in Serckit, your font choices are made for you depending on the project site you are contributing to and the heading levels. However in creating documents, slideshows, and graphics including text, it is important to consider font choice.  Some considerations from WebAIM's Typefaces and Fonts guidance:

• Use simple, familiar, and easily-parsed fonts.
• Avoid character complexity
• Avoid character ambiguity (make sure there aren't characters that look too similar to another character)
• Use a limited number of typefaces, fonts, and font variations.
• Consider spacing and weight (e.g., line spacing, spacing between individual characters, the impact of italicizing on spacing).
• Avoid small font sizes.

 

Example accessible fonts:

 Arial, Calibri, Helvetica, Verdana, Tahoma, and Times New Roman.

 

 

Images / alt-text. and descriptions

 

Alt text, or alternative text, is a critical element for accessibility of any non-text component. While it isn't visible in a document or on a page if you are not using assistive technology and the image loads fully, alt text is an attribute within an image's metadata that takes the place of an image when using a screen reader or other assistive technology and is visible to sighted users when images don't load (such as with a slow internet connection).  As it functionally replaces the content of an image or supplements it when it less perceivable, good alt text gives a brief, relevant description of the image and its meaning in the context.  Alt text can also make an image more searchable.  You can read about what makes alt text effective on WebAIM's Alternative Text documentation.

In Documents/Presentations

If you are including images in a document or presentation, edit the alt text field of every image included to appropriately match the content of the image.  In Microsoft Word and PowerPoint, this is as simple as right-clicking the image and selecting "Edit Alt Text..." Or in the case of a purely decorative image, mark the alt text field as null (alt="").

In Serckit

In Serckit, it is a requirement when uploading an image file to provide alt text. You will be prompted to provide alt text for any image you upload to the website as part of the image upload tool – please do not skip this step.  If you are using the collaborative editor, when you upload an image, the filename will automatically fill the alt text field.  Edit this filename to text that appropriately captures the content of the image.

Video captioning

 

When including video content in web pages or as part of a presentation, it is important to always add captions. Captions can make it possible for those who are hard-of-hearing or deaf to access the information, and they can improve the ability for people with cognitive disabilities or situational limitations to perceive and understand the content.

If you are uploading video content to a site, consider how to include captions at different stages of your work.

• Use built-in closed captioning when recording, if possible.  If you are recording in a software that can automatically generate a transcript or captions, (such as recording a lecture or meeting over Zoom, or streaming/uploading a video to Youtube) make sure to enable closed captions before you begin streaming or recording.
• Generate captions for a video using a free or paid service such as one listed by UW's article Captioning Your Own Video for Free or Rev.com
• Tie captions to video filesin Serckit if needed.  An Implementation Team member of the SERC Staff can help you upload .vtt caption files and tie them to the appropriate video.

 

Document and Presentation Accessibility

 

When you are creating a document in Microsoft Word, a PowerPoint presentation, or a PDF, a good way to catch many accessibility issues is to use the built-in accessibility checker in the software.

• In Microsoft Word: Go to Tools > Check Accessibility or Review > Check Accessibility to open a panel with warnings and errors.
• In Microsoft PowerPoint: Go to Tools > Check Accessibility to open a panel with warnings and errors.
• In Adobe Acrobat:  Go to Tools > Accessibility.  If you do not see Accessibility listed in tools, click More Tools or Search for Accessibility in the Tools page.  There are many options for setting reading order, headings, and alt text.  You can use the Accessibility Check button to review your pdf for accessibility.