Travel Reimbursement - DUE April 4th

Please complete each section of this form to get reimbursed for your travel after participating in the conference. Our budget guarantees reimbursement up to $400 per participant. If your expenses exceed this amount, we will do our best to accommodate your needs.

If you have any questions, please don't hesitate to contact Kim Kitts, kimk28 'at' vt.edu

Your InformationLegal Name (matching your W9/8)

Email

Personal mailing address (matching your W9/8)

Complete W8/9In order to expedite the reimbursement process following the event, it is important that each attendee has a CURRENT w8/w9 on file with Virginia Tech.

I already have a current w8/9 on file with Virginia Tech. [Note, this is likely if you have received payment/reimbursement/honoraria from NC-FEW in the past 2 years AND your address has not changed since you received it]

I do NOT have a w8/9 on file with Virginia Tech and I will submit it as soon as possible.

Fill out the linked W8 or W9 form below (as an individual, not an employee of your institution) and mail it to the address below (note: Virginia Tech can only accept physical signatures and email is not a secure way to transmit personal information.)

W8 Virginia Tech (Acrobat (PDF) 66kB Feb12 25)

W9 Virginia Tech 2024 (Acrobat (PDF) 56kB Feb12 25)

Mail your documents to Virginia Tech
Hannah Scherer, 175 W. Campus Dr. (MC 0343), Blacksburg, VA 24061

Upload ReceiptsFor airfare, e-receipts are sufficient.

Click here to upload your airfare receipts.

Hide

Select the file: Make sure it has an appropriate suffix (e.g. .doc) or specify the type in the Optional Fields below

Show Optional Fields

Hide

Title: A descriptive, human readable title.

e.g. 'Student Handout for Sauerkraut Assignment'

Description: A very brief description of the file.

File Type:

UnspecifiedJPEGGIFPNGWebPSVGMicrosoft WordMicrosoft Word 2007 (.docx)PowerPointPowerPoint 2007 (.pptx)PowerPoint Slideshow (.ppsx)ExcelExcel 2007 (.xlsx)Excel 2007 macro-enabled (.xlsm)Acrobat (PDF)Rich Text FileText FileComma Separated ValuesFlash VideoQuicktime VideoFlash MP4 VideoMP4 VideoFlash AnimationMP3 AudioM4A AudioPhotoshopIllustratorKMLFileKMZ FileZip Archivegzip ArchiveStuffit ArchiveDisk Image FileHTML FileEncapsulated PostscriptPostscriptTIFFJar ArchiveJava Web StartWebM VideoOgg VideoStella RuntimeStella Model (v9 .stm)Stella Model (v10 .stmx)XML fileShockWave Component (SWC)Matlab .MAT FileMatlab FileMATLAB Live ScriptMathematica NotebookMathematica CDF fileCogsketch WorksheetWebVTTJupyter NotebookcalendarR scriptUnknown Binary
The system will attempt to determine the correct file type based on the name of the file you've selected. Choosing the correct file type here will override that.

File Name:

e.g. 'student_handout'
This will be the name of the downloaded file. By default the system will generate this based on the title you specified and the type of file. If you specify a name here it will over-ride the automatically generated name. This is generally only useful when uploading file of a type not recognized by the system (not in the list of file types above). In that situation choose File Type: Unknown Binary and include the appropriate suffix in the file name here. e.g. myfile.m3z Avoid spaces or special characters in the file names.

Baggage fees are reimbursable and require a receipt.

Click here to upload your baggage receipt.

Hide

Select the file: Make sure it has an appropriate suffix (e.g. .doc) or specify the type in the Optional Fields below

Show Optional Fields

Hide

Title: A descriptive, human readable title.

e.g. 'Student Handout for Sauerkraut Assignment'

Description: A very brief description of the file.

File Type:

UnspecifiedJPEGGIFPNGWebPSVGMicrosoft WordMicrosoft Word 2007 (.docx)PowerPointPowerPoint 2007 (.pptx)PowerPoint Slideshow (.ppsx)ExcelExcel 2007 (.xlsx)Excel 2007 macro-enabled (.xlsm)Acrobat (PDF)Rich Text FileText FileComma Separated ValuesFlash VideoQuicktime VideoFlash MP4 VideoMP4 VideoFlash AnimationMP3 AudioM4A AudioPhotoshopIllustratorKMLFileKMZ FileZip Archivegzip ArchiveStuffit ArchiveDisk Image FileHTML FileEncapsulated PostscriptPostscriptTIFFJar ArchiveJava Web StartWebM VideoOgg VideoStella RuntimeStella Model (v9 .stm)Stella Model (v10 .stmx)XML fileShockWave Component (SWC)Matlab .MAT FileMatlab FileMATLAB Live ScriptMathematica NotebookMathematica CDF fileCogsketch WorksheetWebVTTJupyter NotebookcalendarR scriptUnknown Binary
The system will attempt to determine the correct file type based on the name of the file you've selected. Choosing the correct file type here will override that.

File Name:

e.g. 'student_handout'
This will be the name of the downloaded file. By default the system will generate this based on the title you specified and the type of file. If you specify a name here it will over-ride the automatically generated name. This is generally only useful when uploading file of a type not recognized by the system (not in the list of file types above). In that situation choose File Type: Unknown Binary and include the appropriate suffix in the file name here. e.g. myfile.m3z Avoid spaces or special characters in the file names.

For personal vehicles, fuel/gas are not reimbursable. Please provide the origin address and number of trips. Personal mileage will be calculated as follows:

$0.70/mile for under 200 miles

$0.53/mile for over 200 miles

Origin address

Number of trips

Parking and ground transportation are reimbursable and require a receipt.

Click here to upload your parking receipt.

Hide

Select the file: Make sure it has an appropriate suffix (e.g. .doc) or specify the type in the Optional Fields below

Show Optional Fields

Hide

Title: A descriptive, human readable title.

e.g. 'Student Handout for Sauerkraut Assignment'

Description: A very brief description of the file.

File Type:

UnspecifiedJPEGGIFPNGWebPSVGMicrosoft WordMicrosoft Word 2007 (.docx)PowerPointPowerPoint 2007 (.pptx)PowerPoint Slideshow (.ppsx)ExcelExcel 2007 (.xlsx)Excel 2007 macro-enabled (.xlsm)Acrobat (PDF)Rich Text FileText FileComma Separated ValuesFlash VideoQuicktime VideoFlash MP4 VideoMP4 VideoFlash AnimationMP3 AudioM4A AudioPhotoshopIllustratorKMLFileKMZ FileZip Archivegzip ArchiveStuffit ArchiveDisk Image FileHTML FileEncapsulated PostscriptPostscriptTIFFJar ArchiveJava Web StartWebM VideoOgg VideoStella RuntimeStella Model (v9 .stm)Stella Model (v10 .stmx)XML fileShockWave Component (SWC)Matlab .MAT FileMatlab FileMATLAB Live ScriptMathematica NotebookMathematica CDF fileCogsketch WorksheetWebVTTJupyter NotebookcalendarR scriptUnknown Binary
The system will attempt to determine the correct file type based on the name of the file you've selected. Choosing the correct file type here will override that.

File Name:

e.g. 'student_handout'
This will be the name of the downloaded file. By default the system will generate this based on the title you specified and the type of file. If you specify a name here it will over-ride the automatically generated name. This is generally only useful when uploading file of a type not recognized by the system (not in the list of file types above). In that situation choose File Type: Unknown Binary and include the appropriate suffix in the file name here. e.g. myfile.m3z Avoid spaces or special characters in the file names.

Click here to upload your (additional) parking receipt.

Hide

Select the file: Make sure it has an appropriate suffix (e.g. .doc) or specify the type in the Optional Fields below

Show Optional Fields

Hide

Title: A descriptive, human readable title.

e.g. 'Student Handout for Sauerkraut Assignment'

Description: A very brief description of the file.

File Type:

UnspecifiedJPEGGIFPNGWebPSVGMicrosoft WordMicrosoft Word 2007 (.docx)PowerPointPowerPoint 2007 (.pptx)PowerPoint Slideshow (.ppsx)ExcelExcel 2007 (.xlsx)Excel 2007 macro-enabled (.xlsm)Acrobat (PDF)Rich Text FileText FileComma Separated ValuesFlash VideoQuicktime VideoFlash MP4 VideoMP4 VideoFlash AnimationMP3 AudioM4A AudioPhotoshopIllustratorKMLFileKMZ FileZip Archivegzip ArchiveStuffit ArchiveDisk Image FileHTML FileEncapsulated PostscriptPostscriptTIFFJar ArchiveJava Web StartWebM VideoOgg VideoStella RuntimeStella Model (v9 .stm)Stella Model (v10 .stmx)XML fileShockWave Component (SWC)Matlab .MAT FileMatlab FileMATLAB Live ScriptMathematica NotebookMathematica CDF fileCogsketch WorksheetWebVTTJupyter NotebookcalendarR scriptUnknown Binary
The system will attempt to determine the correct file type based on the name of the file you've selected. Choosing the correct file type here will override that.

File Name:

e.g. 'student_handout'
This will be the name of the downloaded file. By default the system will generate this based on the title you specified and the type of file. If you specify a name here it will over-ride the automatically generated name. This is generally only useful when uploading file of a type not recognized by the system (not in the list of file types above). In that situation choose File Type: Unknown Binary and include the appropriate suffix in the file name here. e.g. myfile.m3z Avoid spaces or special characters in the file names.

Click here to upload your ground transportation receipt.

Hide

Select the file: Make sure it has an appropriate suffix (e.g. .doc) or specify the type in the Optional Fields below

Show Optional Fields

Hide

Title: A descriptive, human readable title.

e.g. 'Student Handout for Sauerkraut Assignment'

Description: A very brief description of the file.

File Type:

UnspecifiedJPEGGIFPNGWebPSVGMicrosoft WordMicrosoft Word 2007 (.docx)PowerPointPowerPoint 2007 (.pptx)PowerPoint Slideshow (.ppsx)ExcelExcel 2007 (.xlsx)Excel 2007 macro-enabled (.xlsm)Acrobat (PDF)Rich Text FileText FileComma Separated ValuesFlash VideoQuicktime VideoFlash MP4 VideoMP4 VideoFlash AnimationMP3 AudioM4A AudioPhotoshopIllustratorKMLFileKMZ FileZip Archivegzip ArchiveStuffit ArchiveDisk Image FileHTML FileEncapsulated PostscriptPostscriptTIFFJar ArchiveJava Web StartWebM VideoOgg VideoStella RuntimeStella Model (v9 .stm)Stella Model (v10 .stmx)XML fileShockWave Component (SWC)Matlab .MAT FileMatlab FileMATLAB Live ScriptMathematica NotebookMathematica CDF fileCogsketch WorksheetWebVTTJupyter NotebookcalendarR scriptUnknown Binary
The system will attempt to determine the correct file type based on the name of the file you've selected. Choosing the correct file type here will override that.

File Name:

e.g. 'student_handout'
This will be the name of the downloaded file. By default the system will generate this based on the title you specified and the type of file. If you specify a name here it will over-ride the automatically generated name. This is generally only useful when uploading file of a type not recognized by the system (not in the list of file types above). In that situation choose File Type: Unknown Binary and include the appropriate suffix in the file name here. e.g. myfile.m3z Avoid spaces or special characters in the file names.

Click here to upload your (additional) ground transportation receipt.

Hide

Select the file: Make sure it has an appropriate suffix (e.g. .doc) or specify the type in the Optional Fields below

Show Optional Fields

Hide

Title: A descriptive, human readable title.

e.g. 'Student Handout for Sauerkraut Assignment'

Description: A very brief description of the file.

File Type:

UnspecifiedJPEGGIFPNGWebPSVGMicrosoft WordMicrosoft Word 2007 (.docx)PowerPointPowerPoint 2007 (.pptx)PowerPoint Slideshow (.ppsx)ExcelExcel 2007 (.xlsx)Excel 2007 macro-enabled (.xlsm)Acrobat (PDF)Rich Text FileText FileComma Separated ValuesFlash VideoQuicktime VideoFlash MP4 VideoMP4 VideoFlash AnimationMP3 AudioM4A AudioPhotoshopIllustratorKMLFileKMZ FileZip Archivegzip ArchiveStuffit ArchiveDisk Image FileHTML FileEncapsulated PostscriptPostscriptTIFFJar ArchiveJava Web StartWebM VideoOgg VideoStella RuntimeStella Model (v9 .stm)Stella Model (v10 .stmx)XML fileShockWave Component (SWC)Matlab .MAT FileMatlab FileMATLAB Live ScriptMathematica NotebookMathematica CDF fileCogsketch WorksheetWebVTTJupyter NotebookcalendarR scriptUnknown Binary
The system will attempt to determine the correct file type based on the name of the file you've selected. Choosing the correct file type here will override that.

File Name:

e.g. 'student_handout'
This will be the name of the downloaded file. By default the system will generate this based on the title you specified and the type of file. If you specify a name here it will over-ride the automatically generated name. This is generally only useful when uploading file of a type not recognized by the system (not in the list of file types above). In that situation choose File Type: Unknown Binary and include the appropriate suffix in the file name here. e.g. myfile.m3z Avoid spaces or special characters in the file names.

Meals are reimbursable at standard federal M&IE rates. Receipts are not required. Check all that apply:

Mar 26 (travel day)
Lunch
Dinner

Mar 27 (conference day)
Lunch
Dinner

Mar 28 (conference and travel day)
Lunch
Dinner

Mar 29 (conference and travel day)
Lunch
Dinner

Name Email