Presentation Guidelines

Jump to: Oral Presentations| Poster Presentations |Teaching Demonstrations |Share-a-Thon

Each presentation submitted for the Rendezvous, of any type, has its own web page. Abstract pages (for oral and poster presentations) and activity pages (for teaching demonstrations and the share-a-thon) are each pre-populated with information submitted through the upload form. Author names, institutions, pictures, and linked biographies can be updated by logging into your SERC account. If you don't have an existing account please create one on the log-in page using the e-mail address you provided on the abstract submission form. If you have an existing account under a different email address, please contact Monica Bruckner (mbruckne@carleton.edu). On your account page, you will see links along the left side of the page to "Edit your Bio," "Change your Photo," and "Edit Personal Info." Any changes you make to these sections will automatically show up on your abstract page.

All authors should post your presentation files to your abstract page(s) prior to the Rendezvous. For example:

• Poster presentations PDFs or slides and links to the Zoom room you will use to present
• Oral presentations slides, Prezi etc. with appropriate copyright requirements (see below)
• Teaching demo short "lightning" talk video introduction or other files that meeting attendees can view asynchronously.

Please complete the presentation upload format your earliest convenience, and by Thursday, July 9.

Learn more about videos and captioning » Upload a Presentation »

All presentation sessions will be held concurrently on Wednesday afternoon and are open to anyone registered for any day of the Rendezvous (not just Wednesday). All presenters must beregistered for at least one day of the Rendezvous.

Note: It is an explicit expectation that participants will not share or record presentations during the contributed program sessions. Only those materials selected by authors to be uploaded to and published with the public abstract pages will be openly available outside the confines of the virtual meeting. Please ask permission from presenters before sharing any private files.

Oral Presentation Guidelines

Three sets of oral sessions will be held concurrently on Wednesday afternoon. Sets of talks are organized in 15 minute blocks with a break halfway through the session. The sessions will be presided over by session chairs.

If your presentation meets the copyright requirements for online publishing, it can be linked to your abstract page for sharing with the broader audience outside of the Rendezvous. Please refer to these requirements as you create your presentation. Upload your Slides »

Format

• Presentation length: 12-13 minutes in length with 2 additional minutes available for questions.
• File format:
  • PowerPoint (.ppt, .pptx)
  • Adobe PDF (.pdf)
  • Word (.doc, .docx)
• During each session, presenters will share their screen and advance their own slides, unless otherwise noted.
• Uploading: upload your slides and any other applicable materials. Be sure to include video files, if applicable.
• Testing file: If you are concerned about your presentation displaying properly, we plan to provide a mechanism for you to test the file prior to your presentation. Additional details are forthcoming.
• Testing Zoom: If you have not used Zoom before, please test your internet connection using this link prior to the week of Rendezvous: https://zoom.us/test

Poster Presentation Guidelines

Poster sessions will be held on Wednesday afternoon. You are expected to "present" your poster at some point during the poster presentation session by opening a Zoom room for participants to talk with you and ask questions (see Zoom guidelines below). Authors may post which hours they will be present for person-to-person discussions if they will not be available during the entire poster session.  Please indicate your poster presentation hours when uploading your poster file and any other applicable files.

Please upload your poster file to the Rendezvous site before the meeting so Rendezvous participants can look at it ahead of time. If you would like to share your findings with the broader audience outside of the Rendezvous, you can also upload your poster and post it as a file on your abstract page (see upload link below); this option will only be available to presentations that meet the copyright requirements for online publishing. We also encourage you to upload a short "lightning talk" that runs through your poster contents to accompany your poster, that can be posted on your abstract page and made available to Rendezvous participants.

Format

• Be sure that images are properly scaled and formatted for digital viewing with sufficient image resolution.
• Poster file format:
  • PowerPoint (.ppt, .pptx)
  • Adobe PDF (.pdf)
  • Word (.doc, .docx)
• We encourage poster presenters to upload a short 'lightning talk' video to accompany your poster. Other participants can use this to learn more about your poster before, during, and following the Rendezvous. Learn more about how to create and upload captioned videos.
• Posters will be viewable in unique Zoom rooms, where the poster presenter can meet with any 'visitors' and/or have discussions associated with individual poster files. We ask those with Zoom accounts to provide a link to the room where you will share your presentation as well as your presentation hours when you upload your materials. If you do not have an account you can set up a free account, or if you're unable to do that, we have a limited number of rooms available.
• Uploading: upload your poster and (optional) video file(s)
• Testing Zoom: If you have not used Zoom before, please test your internet connection using this link prior to the week of Rendezvous: https://zoom.us/test

Teaching Demonstration Guidelines

Teaching demonstrations will occur during the Wednesday afternoon session. Please upload materials and/or your presentation prior to the Rendezvous (link will be made available in early Summer). These files will be posted to your teaching demo description as long as they meet copyright requirements for online publishing. Please upload any materials/handouts you need prior to your demonstration. In addition, we encourage you to use the activity submission form to share your activity description with the broader community.

Format

• Demonstration length: 12 minutes (9 minutes for presentation & 3 min for Q&A)
• Demonstrations should be active, e.g. something that audience members participate in, or a video or slide show of students performing the activity.
• During each session, presenters will share their screen during their presentation, unless otherwise noted.
• Presenters should consider uploading handouts or examples of materials that can be shared with the audience
• Presenters may also upload any supporting files (video, slides, poster summary, etc) that they wish to share with the audience - we encourage presenters to upload a short "lightning talk" to post to your abstract page that participants can watch asynchronously. This may appeal to participants who are deciding which sessions to attend as well as those who are unable to attend the demo session in real-time. Learn more about how to create and upload captioned videos.
• Uploading:upload your presentation and (optional) video file(s)
• Testing Zoom: If you have not used Zoom before, please test your internet connection using this link prior to the week of Rendezvous: https://zoom.us/test

Show caption

Hide

Clips of past teaching demos at the Earth Educators Rendezvous Katherine Ryker, University of South Carolina-Columbia Download Teaching Demos at the EER (MP4 Video 24.5MB) Details

Share-a-Thon Guidelines

The Share-a-Thon session will be held concurrently with the other sessions on Wednesday. Authors may post which hours they will be present for person-to-person discussions if they will not be available during the entire Share-a-thon session. Please indicate your presentation hours when uploading your presentation file and any other applicable files.

A short description of your share-a-thon activity will be posted on the website with any files you'd like to share, as long as they meet copyright requirements for online publishing. Please upload any materials/handouts you need with you to your activity page prior to the Share-a-Thon. In addition, we encourage you to use the activity submission form to share your activity description with the broader community. We also encourage presenters to upload a short "lightning talk" to post to your abstract page that participants can watch asynchronously. This may appeal to participants who are deciding which sessions to attend as well as those who are unable to attend the demo session in real-time.

Format

• Demonstration length: 1-2 minutes, followed by small group discussion
• Demonstrations should be active, e.g. something that audience members participate in
• Presentations will be viewable in a virtual "room" with options for each presenter to meet with any 'visitors' and/or have discussions associated with individual files. Please indicate your presentation hours and let us know if you have or will need a Zoom account to facilitate sharing when you upload your materials.
• Posters will be viewable in unique Zoom rooms, where the poster presenter can meet with any 'visitors' and/or have discussions associated with individual poster files. We ask those with Zoom accounts to provide a link to the room where you will share your presentation as well as your presentation hours when you upload your materials. If you do not have an account you can set up a free account, or if you're unable to do that, we have a limited number of rooms available.
• Uploading: upload your presentation and (optional) video file(s)
• Testing Zoom: If you have not used Zoom before, please test your internet connection using this link prior to the week of Rendezvous: https://zoom.us/test

Reminder:

As outlined in theParticipant Expectations, please do not share or record presentations or share materials beyond Rendezvous participants. Only those materials selected by authors to be uploaded to and published with the public abstract pages will be openly available outside the confines of the virtual meeting.