Meeting Logistics

Meeting timing | Travel | Accommodations | Meals | Location

Meeting Timing

The main meeting program will begin on Sunday, November 3, 2019, at 5:00pm at Carleton College. The workshop will conclude at 2:30pm on Tuesday, November 5. If you cannot arrive on Sunday in time for the 5:00pm opening session and dinner, please plan to travel on Saturday instead, so that you can be present for the entire workshop. Members of the cyberinfrastructure sub-group will meet at 3:00pm, prior to the start of the official meeting program. All meeting activities take place in Sayles-Hill Room 251 unless otherwise noted in the program. Follow these directions to the Sayles-Hill Campus Center.

Travel

Participants are responsible for booking their travel to and from the meeting. Ground transportation to and from the airport will be arranged for you if you provide us with your travel information in advance. Maps and directions to Carleton College are available on the Carleton College website.

Travel by Air

Minneapolis-St Paul International Airport is the closest airport to Northfield. We recommend arriving no later than 2:30pm on November 3rd, and departing after 6:30pm, November 5th. Travel to and from the airport takes approximately one hour. Due to construction at Minneapolis-St. Paul Airport Terminal 1, meeting participants should be prepared for longer than normal security checkpoint wait times.

Airport shuttles

Ground transportation to and from the airport will be arranged for you based on your arrival and departure times if you provide us with that information in advance, via the travel information form. We will provide you with estimated shuttle pick-up times.

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As soon as you land in Minneapolis, call First Choice Shuttle at 507-339-1651.They will be awaiting your call, and will confirm your pickup time and the color/type of vehicle you should watch for (they do not have any markings on their vehicles). The shuttle service is aware of your scheduled arrival time, and will have your cell phone number. We understand the unpredictable nature of air travel, so don't be alarmed if your flight is early or delayed. Just let the shuttle company know of your new arrival time as soon as possible; they will be up in the airport area awaiting a call from you when you are ready to be picked up.
 

• Once you have contacted First Choice Shuttle, proceed to the pickup point detailed below. Note: Do not go to the ground transportation/taxi/limo area.
  • For those arriving at Main Terminal - Terminal #1: proceed to Baggage Claim area. Pickup will be outside of DOOR #2 (right by Baggage Claim #9).
  • For those arriving at Terminal #2 (Southwest Airlines, Sun Country Airlines): proceed to Baggage Claim area. Pickup will be outside of DOOR #7.
• First Choice Shuttle will take you to the Fairfield Inn & Suites in Northfield.

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• Return shuttles will leave from the meeting location upon the conclusion of the meeting, unless otherwise indicated on the Airport Shuttle spreadsheet.
• Please check out of your hotel the morning of departure, and bring your luggage with you to the meeting location.

Travel by Rail

There are Amtrak routes that serve the Minneapolis-St Paul region.

Travel by Car

Directions from Minneapolis/St. Paul to Northfield

• I-35W South to Highway 19 East (exit 69, Northfield exit).
• Drive east on Highway 19, 11 miles to Northfield.
• At the first stop light (where Highway 19 merges with Highway 3), turn left.
• Fairfield Inn is at the corner of Highway 3 and 2nd St E on the right.

If you are driving north to Northfield, the directions from I-35 are the same. Just watch for exit 69 from the other direction.

Accommodations

Double occupancy rooms have been reserved for meeting participants, arriving on Sunday, November 3rd and departing Tuesday, November 5th, at Fairfield Inn & Suites Northfield. Reservations will be based on information submitted on your travel information submission, due October 1st. Please do not make your own reservations.

SERC will cover hotel costs for double occupancy rooms for the workshop nights of the 3rd and 4th of November. Please indicate if you have a roommate preference on your travel information submission, otherwise one will be assigned to you.

Single occupancy rooms are available, with the understanding that you will be responsible for the additional cost of $63.47 per night (includes taxes). Indicate your preference and pay for a single occupancy room by filling out the Single Occupancy Room Payment form. If you need other arrangements please contact Caroline Smith at 507-222-4545 or include details in your travel information submission.

It's about a 0.6 mile walk to the meeting space from the hotel and downtown is about 2-3 blocks from the hotel. Please let us know if you have any concerns about accommodations or mobility. If you need other arrangements, please include that information on your registration form.

Communications

The Fairfield Inn offers free wireless internet access throughout the building. Internet access will also be available in the workshop meeting rooms at Carleton. Cellular reception is good throughout the region.

Meals

The Fairfield Inn will serve continental breakfast each morning.

Lunches, dinners, and refreshments that are part of the official workshop program will be catered or in Carleton dining facilities. All meals will include vegetarian offerings. When you register, you will have the opportunity to indicate dietary restrictions if you require special meals. The price of all meals during the official workshop program are covered.

Northfield, MN

Northfield is a small town about 40 miles south of the Twin Cities of Minneapolis and St. Paul. Minnesota's weather in November is highly variable. Please check the weather close to the workshop to prepare for snow, rain, or sun!

• Campus Map
• Map of Northfield
• Information about Northfield
• Carleton Visitor Info
• Current Northfield Weather Conditions

For more information:

For more information about the workshop program, please contact Mitchell Awalt (mawalt AT carleton.edu). For specific logistical information, please contact Caroline Smith (csmith3 AT carleton.edu).