Initial Publication Date: March 7, 2025

Guide to the Internship Coordinator Dashboard

Navigate the Guide

Accessing the Dashboard
Setting Up the Dashboard
Tracking Progress

1) Pre-Internship
2) Mid-Internship
3) End-of-Internship
4) Final Report

This guide will help Internship Coordinators use the E-Internship dashboard to track and evaluate their internship program. The dashboard allows the Coordinator to:

Set key dates for the internship program
Monitor student progress through the program
Access and view self-assessments
Review student progress and insights

Getting Started

If this is your first time using E-Internship, complete the onboarding process. This will introduce you to the platform and guide you through setting up your dashboard.

You will need to have your password-protected account set up before accessing and setting up your dashboard.

Go to Onboarding

Accessing the Dashboard

After you set up your password-protected account you will have access to your E-Internship dashboard using the URL generated for your program. You can access your dashboard using the link below, or from the navigation bar.

Setting Up the Dashboard or Making Changes to the Program

On the dashboard page, you will see five boxes. By clicking on each you will have options to edit and save the changes you make.

Each box is described in detail below.

Set up your Dashboard

Assessment Completion Dates

Setting dates: These are the default dates students will use when completing steps in E-Internship. To determine the dates to enter in this box, plan around the timing of the start and end of the internship experience. View the detailed E-Internship steps and flow chart for planning purposes.

Note: The dates you are choosing are the 'completion' dates, so be sure to factor in time for students to complete particular steps.

Editing dates: If a particular internship has been delayed for any reason, you can change the default date for any student. The ability to do this appears for each student individually after they have been activated.

Important: After entering or editing the dates, be sure to hit 'Save All Changes.'

Add Students

Automated messages are sent to the email addresses you enter here. It is very important that you carefully enter your students' names and email addresses, using email addresses they will check often. After entering this information, be sure to hit 'Save All Changes.' Once you do this, you will be able to activate the student. You are able to enter the students as soon as they are accepted into the internship and can activate them when you are ready to start E-Internship. If a student leaves during the course of the internship, you have the option to delete the student using the "Delete this student" option in the top left of the student's block. You also can add any student later after you start E-Internship.

Select Outcome Categories

Use this box to select outcome categories. The full set of EvaluateUR outcome categories are available to use. In case you prefer to use only a subset of the outcome categories, you do this by checking (select) or unchecking (deselect) the outcomes from the list. Be sure to save all changes after doing this.

Optional Program-wide Outcomes

Optional Open-Ended Questions

If there are additional open-ended questions you would like to use in your internship program, you can add them here. You have the option to add up to 6 questions to any of the assessments. If you want to ask the same question on more than one assessment you need to enter that question multiple times. Be sure to hit 'Save All Changes' if you add questions.

Activating Students

Whether you are initially setting up the dashboard, or adding a student after the start date, you will need to activate each student when you want the E-Internship process to begin. Each student you have entered will appear in a block with name and email address once you have selected "Save all Changes." When ready to begin the E-Internship program, you can activate each student individually by selecting "Activate this Student" at the bottom of the block OR you can activate all the students you have set up at once using the "Activate all Students" button below all your un-activated students.

Activating the students(s) will send automated emails to each student, prompting them to set up their account and complete the Student Pre-Internship Assessment.

Tracking the Progress of Each Student

Once activated, each student will appear on your dashboard with a number indicating the step of the process and color-coded boxes indicating the status and progress of each student through the program. The current step number will appear in large font in the student's block, and the box for the step will be highlighted in orange. As steps are completed, the boxes turn green.

After you activate a student, Box 1 on the dashboard will be orange indicating that the Pre-Internship Assessment has been sent to the student and is awaiting completion. The rest of the boxes will be gray, indicating that these steps have not yet been started.

Key Steps in E-Internship

Pre-Internship (Steps 1-4 on the Dashboard): Before starting the internship, the student will reflect on their goals and expectations.
Mid-Internship (Steps 5-9 on the Dashboard): The student will evaluate their progress halfway through their internship.
End-of-Internship (steps 10-12 on the Dashboard): The student will reflect on their overall experience and accomplishments at the end of the internship.
Final Report: EvaluateUR-Internship will provide a summary of the student's internship experience, including key achievements and learning outcomes.

For a more detailed guide through the E-Internship steps, view the steps and flow chart for the program.

View the E-Internship Steps and Flow Chart