Dashboard Setup
Access the Dashboard
After setting up your password-protected account, you will have access to your Internship program dashboard using the URL generated for your program. This is the page you will use to manage your students' E-Internship progress, so it is highly recommended that you bookmark the URL for easy access.
Make Changes and Save
Box 1: Default Assessment Completion Dates
Setting Dates: These are the dates you will use for completing steps in E-Internship. To determine the dates to enter, plan around the timing of the start and end of the internship experience.
Pre-Internship Deadline: This is the date by which all pre-internship steps should be completed. Before this date, students will complete the Pre-Internship Reflection. Choose a date before the internship begins, giving students enough time to complete the reflection.
Mid-Internship Deadline: This is the date by which all mid-internship steps should be completed. By this date, students will complete the Mid-Internship Self-Assessment. Choose a date around the midpoint of the internship.
End-of-Internship Deadline: This is the date by which all end-of-internship steps should be completed. By this date, students will complete the End-of-Internship Self-Assessment and Final Report. Choose a date before the end of the internship, allowing students time to reflect on their experience.
Editing Dates: You can change the mid-internship or end-of-internship dates as needed. After entering or editing dates, be sure to click 'Save All Changes'.
Box 2: Adding Student Names and Email Addresses
Automated messages are sent to the email addresses you enter in Box 2. It is very important that you carefully enter your students' names and email addresses, using email addresses that will be checked often. After entering this information, be sure to hit 'Save All Changes.' Once you do this, you will be able to activate the student. You are able to enter the students as soon as they are enrolled in the internship program can activate them when you are ready to start E-Internship. If a student leaves during the internship, you have the option to delete the student using the "Delete this student" option in the top left of the student's block. You also can add any student later after you start the program.
Box 3: Select Outcome Categories
For larger programs, it is unlikely you can observe and interact with all the students using all of the outcome categories. Use this box to select a sub-set of outcome categories. Be sure to save all changes after doing this. The default setting uses all the outcomes.
Box 4: Optional Program-wide Outcomes
If there are additional outcomes that apply to your internship program, you can add up to three additional outcomes here. These outcomes will be included on the assessments in Step 5 and after. Be sure to hit 'Save All Changes' if you add outcomes.
Box 5: Optional Open-Ended Questions
If there are additional questions that apply to your program and would like to be included in assessments, you can add up to six open-ended questions to any of the assessments. Be sure to hit 'Save All Changes' if you add questions.
Activating Students
Whether you are initially setting up the dashboard or adding a student after the start date, you will need to activate each student when you want the E-Internship process to begin. Each student you have entered will appear in a block with their name and email address once you have selected 'Save All Changes'. When ready to begin the E-Internship program, you can activate each student individually by selecting "Activate this Student" at the bottom of their block, OR you can activate all the students you have set up at once using the "Activate all Students" button below all your unactivated students.
Activating the student(s) will send automated emails to each student, prompting them to set up their account and complete the Pre-Internship Reflection.
Tracking the Progress of Each Student
![[reuse info]](/images/information_16.png)
Once activated, each student will appear on your dashboard with a number indicating the step of the process and color-coded boxes indicating the status and progress of each student through the program. The current step will appear in large font in the student's block, and the box for the step will be highlighted in orange. As steps are completed, the boxes turn green.
After you activate a student, Box 1 on the dashboard will be orange indicating that the Pre-Internship Reflection has been sent to the student and is awaiting completion. The rest of the boxes will be gray, indicating that these steps have not yet been started.
What's next?
Once your dashboard has been set up, view the timeline to familiarize yourself with the steps in the program.
This material is based upon work supported by the National Science Foundation under Grants No. 1347681 and 1347727. Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.