Receiving your Stipend

Awardees will need to submit travel receipts and provide tax identification information to NAGT before the award can be issued and no later than August 31, 2023. Awards will be issued after the conference and after the awardees' participation in the Rendezvous is complete. If you fail to return your completed documentation by August 31, 2023, you forfeit your stipend. Please allow 4-6 weeks after submitting receipts and a W-9 to receive your reimbursement.

Fill out the NAGT reimbursement form (Excel 30kB Apr26 23) and send it, with your receipts, to Rebeccah Bradley (rbradley AT carleton dot edu; Carleton College W-SERC, 1 N. College St., Northfield, MN 55057)
- For airfare, e-receipts are sufficient.
- For mileage, we need Google maps or MapQuest documentation of travel distance.
- Lodging, parking, ground transportation, and meals are reimbursable with legibly scanned receipts.
Make sure NAGT has a current W-9 (Acrobat (PDF) 140kB Apr27 22) on file for you. If we don't, or if it needs updating, please complete and send it to Rebeccah rbradley AT carleton dot edu.
Please allow 4 weeks for processing once your request has been received.
The IRS requires that reimbursements must be processed within 60 days following the event or trip or they are subject to taxation. Please submit your paperwork within 45 days from the end of your travel to ensure your payment is processed within this time frame.