Logistics

The workshop will begin on the morning of August 8, and will formally conclude with a group dinner on the evening of August 10. The workshop activities will take place at the University of Wyoming, in Laramie, Wyoming, and in the Medicine Bow National Forest, a short drive from campus.

Travel by Air

There are two options for booking flights for this workshop.

Option 1: Book your own flights and get reimbursed

If you chose to book your own travel and submit for reimbursement, you must ensure all flights are economy class on a U.S. Flag Air Carrier. You will need to retain your "detailed" itinerary receipt which displays all class codes, the airline used, and the amount and type of payment rendered, and submit it for reimbursement on a travel report within 30 days of the ending date of travel. A travel report form was provided via email.

Air travelers should fly into Denver International Airport (DEN). You will need to arrive on August 7th and depart after the end of the workshop, anytime on August 11th. We will coordinate shuttle buses that serve Laramie from Denver for travelers who arrive within close time frame windows. Individual car rentals will only be approved under extenuating circumstances (e.g. flight delays with no carpool rentals available).

Option 2: Book your flights through EarthScope's approved travel agency

Please contact Danielle Sumy if you would like to go this route.

Travel by Car

Use your favorite mapping program to find your way to the Hilton Garden Inn, Laramie. Mileage is reimbursable at the IRS rate of $0.655/mile. You must provide documentation via Google Maps (or a similar application) as proof of your mileage.

Lodging

Single occupancy rooms have been reserved for everyone attending the workshop at the Hilton Garden Inn, Laramie for the nights of August 7-10 (checking out on August 11). Hotel costs will be covered by the National Science Foundation's Seismological Facilities for the Advancement of Geoscience (SAGE) Award under Cooperative Support Agreement EAR-1851048 and paid for directly by the EarthScope Consortium. You will be required to provide a credit card upon arrival for any additional incidental costs you may incur during your stay.

It's about a 20 minute walk to the meeting space (Classroom Building, University of Wyoming) from the hotel and downtown is about 10 minutes past the Classroom Building. If you have any concerns about accommodations or mobility, we will work with you to meet your needs.

Communications

The Hilton Garden Inn offers free wireless internet access throughout their building. Internet access will also be available in the meeting room. Cellular reception is good throughout the region.

Meals

The Hilton Garden Inn will serve continental breakfast each morning. You will receive breakfast vouchers upon check-in.

For lunches and dinners, we will have a combination of dining hall and catered meals with time for excursions to local restaurants. All meals will include vegetarian offerings. If you have dietary restrictions or allergies you will be able to indicate that on the workshop registration form. The price of all meals during the workshop is covered by our funding from the National Science Foundation. However, the National Science Foundation funding does not cover alcoholic beverages.

We will not reimburse you for meals on travel days, except for the breakfast on the morning of August 11th.

Expenses

There is no registration fee to attend this workshop, and the project grant covers air travel, lodging, meals (except on travel days), and supplies during the workshop. Participants will be reimbursed for travel related expenses after the workshop is complete.

Travel Reimbursement

We have sent travel reimbursement forms via e-mail to all workshop participants.

Laramie, WY

Laramie is a small town at 7,200' elevation about 120 miles north of Denver, Colorado. Wyoming's weather in August is highly variable. Please check the weather close to the workshop to prepare for snow, rain, or hot sun!