Travel by Air
There are two options for booking flights for this workshop.
Option 1: Book your own flights and get reimbursed
If you chose to book your own travel and submit for reimbursement, you must ensure all flights are economy class on a U.S. Flag Air Carrier and comply with the IRIS Consortium's travel policies, which can be found on IRIS' travel tips page.You will need to retain your "detailed" itinerary receipt which displays all class codes, the airline used, and the amount and type of payment rendered, and submit it for reimbursement on a travel report within 30 days of the ending date of travel. A travel report form will be provided prior to the end of the workshop.
Air travelers should fly into the Laramie Regional airport or Denver International Airport. You will need to arrive on August 9th and depart after the end of the workshop, midday on August 12th. Travel to and from the Laramie airport takes 15 minutes. Ground transportation to and from the Laramie airport will be provided by the Hilton Garden Inn hotel where participants will be staying. Travel to and from the Denver airport takes a little over 2 hours. There is a shuttle bus that serves Laramie from Denver (Groome Transportation) five times per day, but it is very slow (over 3.5 hours). We will arrange group car rentals for travelers who arrive within close time frame windows. Individual car rentals will only be approved under extenuating circumstances (e.g. flight delays with no carpool rentals available). If you are willing to drive one of the rental cars, we will provide you with specific details about how to book, car insurance, and who else you will need to transport.
Option 2: Book your flights through IRIS' approved travel agency
We have provided FcM Travel Agency with a list of approved travelers, so your flights can be billed directly to IRIS. Participants who would prefer to use this service may begin the process by emailing email@example.com or by calling 1-866-235-7106. Any of their agents will be able to assist you. If you use this option, please use the Meeting ID IGUANA2022 when booking.
Travel by Car
Use your favorite mapping program to find your way to the Hilton Garden Inn, Laramie. Mileage is reimbursable at the IRS rate of $0.585/mile. You must provide documentation via Google Maps (or similar application) as proof of your mileage.
Single occupancy rooms have been reserved for everyone attending the workshop at the Hilton Garden Inn, Laramie for the nights of August 9-11 (checking out on August 12). Hotel costs will be covered by the National Science Foundation's Seismological Facilities for the Advancement of Geoscience (SAGE) Award under Cooperative Support Agreement EAR-1851048 and paid for directly by IRIS. You will be required to provide a credit card upon arrival for any additional incidental costs you may incur during your stay.
It's about a 20 minutes walk to the meeting space (Classroom Building, University of Wyoming) from the hotel and downtown is about 10 minutes past the Classroom Building. If you are selected to participate in the workshop and you have any concerns about accommodations or mobility, we will work with you to meet your needs.
The Hilton Garden Inn offers free wireless internet access throughout their building. Internet access will also be available in the meeting room. Cellular reception is good throughout the region.
The Hilton Garden Inn will serve continental breakfast each morning.
For lunches and dinners, we will have a combination of dining hall and catered meals with time for excursions to local restaurants. All meals will include vegetarian offerings. If you have dietary restrictions or allergies you will be able to indicate that on the workshop registration form. The price of all meals during the workshop is covered by our funding from the National Science Foundation. However, the National Science Foundation funding does not cover alcoholic beverages.
In addition to providing meals during the workshop, we will also reimburse you for meals on travel days, up to $44.25 on August 9th and up to $31.25 on August 12th (the per diem rate is lower on the 12th because breakfast is provided at the hotel).
There is no registration fee to attend this workshop, and the project grant covers air travel, lodging, meals and supplies during the workshop. Participants will be reimbursed for workshop expenses (travel, meals) after the workshop is complete.
We will provide information to all workshop participants about how to get reimbursed for your workshop-related travel expenses.
Laramie is a small town at 7,200' elevation about 120 miles north of Denver, Colorado. Wyoming's weather in August is highly variable. Please check the weather close to the workshop to prepare for snow, rain, or hot sun!