Presenter Guidelines
Jump to: Oral Presentations | Poster Presentations | Share-a-thon
Each presentation submitted for the Rendezvous has its own web page. Abstract web pages (for oral and poster presentations) are pre-populated with information from the abstract/activity form. Author names, institutions, pictures, and linked biographies can be updated by logging into your SERC account. If you don't have an existing account please create one using the e-mail address you provided on the abstract submission form; if you have an existing account under a different email address, please contact Monica Bruckner (mbruckne@carleton.edu). Once on your account page, you'll see links along the left side of the page to "Edit your Bio," "Change your Photo," and "Edit Personal Info." Any changes you make to these sections will propagate to your abstract page.
Oral Presenter Guidelines
Oral sessions will be held on Monday, Wednesday, and Thursday afternoons. Sets of talks are followed by discussion, allowing time to synthesize current findings and plan for next steps. Oral session chairs are drawn from presenters.
All presentations need to be uploaded by 8:00 am the morning of your talk. If your presentation meets the copyright requirements for online publishing, it can be linked to your abstract page for sharing outside the Rendezvous attendees. Please refer to these requirements as you create your presentation.
Format
- Presentation length: 12 minutes in length with 3 additional minutes available for questions.
- File format:
- PowerPoint (.ppt, .pptx)
- Adobe PDF (.pdf)
- Word (.doc, .docx)
- File size: 100MB or less is highly recommended
- Operating system: The presentation laptop will be a Mac with current versions of PowerPoint, Word, and Adobe. Use only standard fonts to ensure that your presentation will load properly.
- Uploading: Upload presentation by 8:00am the morning of your talk. Be sure to include video files, if applicable. An upload form will be available in late spring/early summer.
- Testing file: If you are concerned about your presentation displaying properly, you can stop by your presentation room starting at 1pm the day of your talk and check it on the official laptop.
Poster Presenter Guidelines
Poster sessions will be held on Tuesday afternoon. Posters should be hung by 1 pm to prepare for the session. Volunteers will be available Tuesday morning to assist with setup during the following windows:7:30–8:30 am and 11:30 am–1:00 pm. You are expected to be at your poster during your allotted time slot for the poster presentation (either 1:30-2:40pm or 2:50-4pm; see file below for your scheduled time). Posters must be taken down between 4:15 and 5:15pm Tuesday.
Please print and bring your poster with you to the Rendezvous - our staff are not able to print your poster. You can also upload your poster and post it as a file on your abstract page (see upload link below); this option is only be available to presentations that meet the copyright requirements for online publishing.
Format
- Size: Maximum 36" x 48" in a vertical/portrait orientation (36" wide by 48" tall)
- Supplies: Means to attach your poster to poster board will be available to you
- Setup/Takedown: Poster up by 1:00 pm, down by 5:15 pm
- Presentation time: Tuesday afternoon. Presenters are asked to present during their assigned time block (1:30-2:40 or 2:50-4:00). You can find your presentation time (and abstract number) in the files below:
- Poster Numbers (ordered by poster number) (Acrobat (PDF) 66kB Jun15 26)
- Poster Numbers (ordered by first author last name) (Acrobat (PDF) 66kB Jun15 26)
- Uploading: Upload your poster (optional) using the presentation upload form (by uploading your poster, you are confirming you meet copyright requirements for online publishing.)
Share-a-Thon Guidelines
The Share-a-Thon session features tables where presenters will set up their ready-to-go resources and activities and talk with participants as they move around the room. Presenters will be grouped by theme or audience. A short description of your share-a-thon activity will be posted on the website with any files you'd like to share, as long as they meet copyright requirements for online publishing. Please bring any materials/handouts you need with you to your demonstration; our staff is not able to make copies for you.
Format
- The Share-a-thon will run Tuesday, July 21st from 1:30pm-4:00pm
- Plan to arrive a few minutes early to set up your table/activity.
- There will be a break from 2:40pm-2:50pm; however, presenters are expected to be at their table/room for the entire duration of the Share-A-Thon (before and after the break).
- Presenters will be assigned to different rooms in the Science Complex (rooms will be shared with other presenters), and attendees will drift from table to table and room to room to visit with folks at their own pace.
- One-on-one and small group interaction around a table
- Presenters should bring handouts or examples of materials that can be shared with the audience
- Wifi will be available
- Uploading: If you would like to upload any additional materials, you may do so here (by uploading your materials, you are confirming you meet copyright requirements for online publishing.)