Focus Group Travel Reimbursement Process

This page provides basic information for the travel reimbursement process for the invited participants of the Geo-Needs Meetings. For further information or special requests please contact mailto:geoneeds.project@gmail.com.

Steps to getting your reimbursement

Stipend

Participants in the GeoNeeds workshop will receive a $150 stipend. Please complete the following forms:

1. W-9 (W-9 (Acrobat (PDF) 117kB Aug4 15))
2. Independent Contractor Form (Independent Contractor Form (Excel 45kB Aug4 15))

Travel

3a. If traveling by car:

• Email a pdf of the google map with the starting and ending location to verify mileage
• If traveling by taxi, we will need a physical copy of the receipt by mail

3b. If traveling by train:

• Email a pdf of the receipt. This must show the method of payment.

3c. If traveling by air:

• Email submit a pdf of the receipt for travel and baggage fees. This must show the method of payment.
• Mail physical copies of receipts for taxi or parking by mail.

The project is able to reimburse travel up to $600 per participant (unless we have made other arrangements).

How to submit forms:

Please email electronic documents to Ruthann Yeaton (ryeaton@niu.edu) and copy Xai Her (xher@niu.edu). This includes: signed, scanned pdf of Independent Contractor Form and pdf of mileage, train, or flight receipt.

Please send paper documents/receipts to the address below. This includes W-9 (to protect privacy) and physical receipts of taxi or parking services.

Ruthann Yeaton
ENVS Institute
321 Health Services Building
Northern Illinois University
DeKalb, IL 60115
(815) 753-6563

Travel reimbursements are due by August 25th.