GARNET > Welcome to GARNET! Next Steps

Welcome to GARNET!!

Below is a timeline with the next steps that you must take to get ready for and to administer GARNET surverys.

The following information is to make you aware of what and how to get your participation in GARNET underway. By now you have spoken to a GARNET coordinator (Kaatje Kraft or Karl Wirth) who has probably discussed some or all of the information below, but there can be a great distance between discussing it and taking care of all the necessary steps required for participation. Please do not hesitate to contact your GARNET coordinator or any other GARNET member if you have questions about the following:

SEMESTER PRIOR TO PARTICIPATION

1. What class will you use for the study? In the past, and presently, most of us are using Physical Geology, Dynamic Earth or some other first geology course. You should check with your GARNET coordinator to make sure that the class you use is appropriate for the study.

2. You will need approval for the GARNET study from your college or university's Institutional Review Board (IRB). If your institution does not have an IRB see the second bullet point below on some options for how to proceed. The IRB is the one place that can become an obstacle to your participation in GARNET.

(a) The IRB application process and approval time varies greatly from institution to institution so find out about the timing of your IRB's meeting schedule and their timeline for submitting the application packet so that you can meet with them and get your approval letter the semester before you plan to participate in GARNET. Plan to meet with your IRB in Fall for Spring participation or Spring/Summer for Fall participation.

(b) The application packet can vary slightly but all of them must cover several aspects of working with Human Subjects. Most of the time you must include a copy of the Consent Letter and the surveys (MSLQ, modified GCI) that you plan to give the students. The links below will take you to some examples of completed application packets and consent letters.

Completed IRB Application - including Letter of Consent (NHCC) (Acrobat (PDF) 385kB Mar28 11)

Fill in the Blank Sample Letter of Consent Form (Acrobat (PDF) 31kB Mar28 11)

Completed IRB Application -(NC) (Acrobat (PDF) 234kB Aug15 11)

Amendment to an IRB application: Protocol Exempt (MCC) (Acrobat (PDF) 138kB Aug29 11)

However, if possible, you should try to get a sample of an APPPROVED application packet and consent letter from your own institution to have as a reference for completing your GARNET application packet. In addition, you will usually have to do a Human Subject tutorial and quiz as part of the process. It is nothing to worry about, just do it. This is the biggest hurdle to getting started on the GARNET project, but we're here to help you in any way we can.

(a) Am I the first person you have heard about inquiring about an IRB approval at this institution? If not, find out whom else has and what they did about it.

(b) Does our institution have a connection/relationship with a larger institution that has an IRB under which you could get your approval? This is done somewhat frequently.

(c) Are we as an institution interested in setting up our own IRB? Have we as institution ever had an IRB in the past, if so you will want a revnewal NOT a new submission application. If so, click the appropriate link below on how to proceed for doing so.

New IRB Submission Application

Renew an Expired IRB at Your Institution

If you have trouble here contact your GARNET coordinator, there may be a way that another GARNET institutions' IRB could cover your participation.

3. Once you have gotten your IRB approval letter send a copy of it, email or snail mail, to your GARNET coordinator so that it is on file with GARNET.

4. You must send the following information to Ron Matheney University of North Dakota, just prior to or at the beginning of each semester:

(a) an electronic copy of your Consent Letter, which he includes as a gateway to the online survey. Students must CONSENT - consciously agree to participate - in order to take the survey. More will follow about the variety of options that GARNET participants have used in the study to increase student participation.

(b) your course discipline, course number and course section (e.g., GEOL 1110-01)

(c) the number of students in your course

(d) a username and password that you will use to access the MSLQ survey website.

5. We STRONGLY encourage you to provide participating in MSLQ as more than just extra credit, but as part of your students' grade. Students will have the option of opting out of their data being used for GARNET studies. Many of us found this mechanism to be very helpful for getting a sufficient number of students to participate (= use their data from BOTH beginning and end of semester surveys in GARNET studies) students cannot be mandated to participate in any study without their consent, but completing the survey is something that is within the purview of their educational experience. Once you go through the IRB process, this statement will make more sense to you.

Most of us include a homework assignment associated with the MSLQ to ensure sufficient participation to produce statistically meaningful results. The links below are a couple of examples of such MSLQ homework assignments.

MSLQ Homework Assignment (Acrobat (PDF) 134kB Mar25 11) MSLQ Pre-Test Homework Assignment (Acrobat (PDF) 19kB Mar25 11) MSLQ Post-Test Homework Assignment (Acrobat (PDF) 19kB Mar25 11)

Should you decide to provide extra credit for student participation, you must also provide an alternative extra credit option for those students who choose NOT to participate in GARNET. Without another extra credit option, it is like forcing anyone (everyone) who wants extra credit to participate which is illegal according to Human Subjects Rules. Human subjects must have the right to refuse consent and by denying them an extra credit option, you are essentially denying them the right to refuse consent.

Write up a document to give to your students at the beginning of the semester explaining your extra credit options and how and when the MSLQ survey will be open for the students to take them. The links belowwill take you to some of the various options used by GARNET participants.

Example of Extra Credit Options (Acrobat (PDF) 87kB Mar25 11)

6. Get a copy of the modified GCI (and its key) that we give to our students at the beginning (1st week) and at the end (11th-12th week) of the semester so that you have it ready when the semester begins. The link below will take you to a copy of the modified GCI.

GCI 20Q 2011-2012 (Acrobat (PDF) 1.1MB Aug7 11)

7. Make a note to yourself to remind you that at the end of the semester you need to request the following information about your students from your institution (if permitted by your IRB approval and your institution has this information):

SEMESTER OF PARTICIPATION

Make sure Ron Matheney has all the necessary information from you to set up your MSLQ survey:

(a) your course discipline, course number and course section (e.g., GEOL 1110-01)

(b) the number of students in your course

(c) your email address and password that you will use to access the MSLQ survey website

Once you have an account established:

(a) you may want to take the survey yourself (set up a "dummy student account") so you can get a better sense of what your students will experience

(b) set up your own start and stop days and times (note: times are for Central Timezone, plan accordingly) for both the beginning of the semester (first week and a half of classes) and the end of the semester (sometime in the 14th week of a 16 week semester, or approximately 85% of the way to end of the semester/term)

Explain the GARNET study to your students and provide them with details of how they are expected to participate in the project. Give them the dates that the survey window will open and will close so they know the timeframe over which they can take the MSLQ survey - over first week and early part of second week. Emphasize that participation means they take both the beginning and end of semester MSLQ and modified GCI; anything less than that excludes them from participation. Give modified GCI in class.

You may also be asked to set up a time for conference calls with your GARNET coordinator. You may also be asked to coordinate a time for a classroom observer to visit your classroom (most likely 2 times in one week) from one of the GARNET classroom observers (Kaatje Kraft, David Budd or Tatiana Vislova).

Teach class as normal. You may be contacted by Kathy Knight for a brief (approximately 20 minute) over the phone interview to discuss your teaching approach, learning goals for your students, and assessment methods for a given class/week of classes.

Remind your students to complete the end of the semester/term survey. Emphasize that participation means they take both the beginning and end of semester MSLQ and modified GCI; anything less than that excludes them from participation. Give modified GCI in class during the last week of classes.

AFTER SEMESTER OF PARTICIPATION

1. Grade, if not already done during semester, the pre and post modified GCI and record score for each student, for each question (1 for correct answer, 0 for incorrect answer). In addition, you will receive a spreadsheet in which you are to record each students' responses to the questions of the modified GCI along with their score.

2. Request the following information about your students from your institution (if permitted by your IRB approval and your institution has this information):

(a) the cumulative gpa of each student before the semester of participation (you will want to provide your institution of research and planning, or appropriate department on campus, enough time to put this together and not wait until the summer to collect this data).

(b) the ACT or SAT score of each student

3. Once all data is received and recorded on spreadsheet, email spreadsheet to Jennifer Stempien for inclusion in the data analysis.


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