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Workshop Logistics

The College of William and Mary Alumni House. Many of the workshop sessions take place here. Photo by Carol Ormand.

Workshop Details | Travel | Driving Directions | Accommodations | On-site Logistics | Map (Acrobat (PDF) 68kB Nov28 12)

Workshop Details

Opening Activities

The workshop will officially begin with a program Sunday evening, June 10, 2012 at 7:00pm. We will gather informally for a cash-bar reception at 5:30pm and dinner at 6:00pm in Tidewater A of the Sadler Center. If you cannot arrive on Sunday in time for the 7:00 session, please indicate that on your travel information form and we will arrange for housing for you on Saturday night. The workshop will end after dinner on Thursday evening, June 14.

Optional NSF Trip

We are offering an optional one-day trip to the National Science Foundation on Friday, June 15. A bus will be provided to drive participants to NSF early in the morning and will return to Williamsburg at the end of the day. The morning will include an orientation session followed by small group meetings with program officers. In the afternoon, NSF staff will offer group sessions on some specific NSF programs and you will be able to meet individually with NSF program officers. We will walk to a nearby restaurant for dinner before the bus returns to Williamsburg. This NSF trip is optional, but we encourage everyone, including faculty from two-year colleges, to attend.

You have the option of returning to Williamsburg on the bus and staying in your hotel room on Friday night or you may choose to make arrangements to leave from the Washington area at the end of the day on Friday, June 15 or the following morning (making your own arrangements for housing on Friday night in the DC area). Please note the various options under Transportation from NSF to the Washington DC Airports.

Travel

Participants are responsible for their travel to and from the workshop.

Transportation to Williamsburg by Air

Three airports serve the Williamsburg area: Richmond, Newport News, and Norfolk. It is easier to travel to Williamsburg from Richmond or Newport News than from Norfolk, so unless the schedule or fares are significantly better in Norfolk, we encourage you to arrive in Richmond or Newport News. The Richmond airport is approximately 50 minutes by car from Williamsburg, the Newport News Patrick Henry Airport is about 20 minutes by car, and the Norfolk airport is one hour (or more depending on tunnel traffic).

Although you are responsible for your transportation to and from the airport, once we have travel information for all participants we will provide a list of arrival times so participants arriving at the same airport can coordinate transportation to Williamsburg if they wish.

Richmond International Airport Ground Transportation:
Groome Transportation (1-800-552-7911) The cost for one person is $46 one-way and $82 round-trip; if two or more passengers ride together the one-way cost is $29.00 per person. Click on the link to make your reservation online. Groome Transportation requires reservations be made at least a day in advance but more notice is better. Once you retrieve your bags they will meet you at the Information Desk, circular desk in the baggage claim area. Groome may take longer than 50 minutes to reach Williamsburg if they need to drop passengers off along the way.

Tidewater Coach (757-218-9539) costs $75 one way/$125 round trip for single passengers. Click on the link to make your reservation online and to check out additional discounts available. Tidewater Coach requires reservations be made at least a day in advance but more notice is better. They will track your flight and leave you a voice mail with final pickup information. Once you retrieve your bags they will meet you out on the Passenger Pickup Island directly across the driveway from the exit in Carousel #5 - Behind the taxis. Look for an SUV marked "Tidewater Coach". If no voice mail or no vehicle - call (757) 218-9539.

Taxicabs, if shared, may also be a reasonably priced alternative for your return to the airport as they are approximately $100-$120 one-way. Williamsburg Taxi (757-221-0004)

Newport News Patrick Henry Airport Ground Transportation:
Tidewater Coach (757-218-9539) costs $35 one way/$60 round trip for single. Click on the link to make your reservation online and to check out additional discounts available. Tidewater Coach requires reservations be made at least a day in advance but more notice is better. They will track your flight and leave you a voice mail with final pickup information. Once you retrieve your bags they will meet you out on the curb, across the driveway near the parking garage entrance In Front of the Police Cars. Look for an SUV marked "Tidewater Coach". If no voice mail or no vehicle - call (757) 218-9539.

Taxicabs, if shared, may also be a reasonably priced alternative for your return to the airport as they are approximately $50 one-way. Williamsburg Taxi (757-221-0004)

Norfolk International Airport Ground Transportation:
Tidewater Coach (757-218-9539) costs $75 one way/$125 round trip for single passengers. Click on the link to make your reservation online and to check out additional discounts available. Tidewater Coach requires reservations be made at least a day in advance but more notice is better. They will track your flight and leave you a voice mail with final pickup information. Once you retrieve your bags they will meet out on the Passenger Pickup Island directly across the driveway from the exit Door #1 Near the Arrivals #1 Sign. Look for an SUV marked "Tidewater Coach". If no voice mail or no vehicle - call (757) 218-9539.

Taxicabs, if shared, may also be a reasonably priced alternative for your return to the airport as they are approximately $100-$120 one-way. Williamsburg Taxi (757-221-0004)

Transportation from NSF to the Washington DC Airports:

If you attend the NSF trip, you may choose to leave from a Washington DC airport on the evening of June 15 (or later) or from an airport around Williamsburg anytime during the day on Saturday, June 16. You will be on your own for food expenses after dinner on June 15. If you do not plan to go to NSF, you can make plans to leave on Friday, June 15. Previous participants have found the NSF trip very useful, so we encourage you to attend.

Some participants choose to fly out of one of the three Washington DC airports late in the day after the NSF visit or to stay overnight in DC at their own expense and leave the following morning. In some cases, the fares are reasonable even though the arrival and departure airports are different.

Travel time from the NSF offices to BWI or Dulles is at least one hour (and may be more during rush hour); to Reagan National you should allow at least one-half hour if during rush hour. The Washington DC Airport Shuttle serves all three metropolitan Washington airports. They will pick up at the door and deliver to the airport.

Reagan National Airport: Directions and information about ground transportation

Dulles International Airport: Directions and information about ground transportation

Washington International Airport (BWI): BWI Express Metro Bus travels between BWI and the Greenbelt, MD metro station every forty minutes. Information about where to catch it and the costs involved.

Rail:

Williamsburg is served by Amtrak. The distance from the train station to the Williamsburg Hospitality House is less than a mile.

Driving Directions to The Williamsburg Hospitality House from I-64:

  1. Interstate-64 (East or West)
  2. Take exit 238, follow signs toward Colonial Williamsburg
  3. Take a right at the 2nd traffic light onto Rt. 132
  4. Go straight through 2 traffic lights
  5. Make the next right onto Scotland St.
  6. Go 3 blocks to the traffic light. Your destination, The Williamsburg Hospitality House, is on the right.
Customize Directions to Williamsburg Hospitality House from MapQuest
The Williamsburg Hospitality House. Photo by Carol Ormand.

Accommodations

You will be staying at The Williamsburg Hospitality House which is just across the street from the William and Mary campus and from the Alumni House where many of our sessions will occur. Check-in is after 3pm however The Williamsburg Hospitality House will store your luggage if you need to arrive prior to 3pm and your room is not ready. Check-out is 11am; however, luggage storage can also be arranged if needed.

You will be sharing a room with two beds with another participant. Single rooms are available on a first come, first serve basis for an additional cost of per day.

On-Site Logistics

Check-In

Check-in for the workshop will be available Sunday, June 10, from 3:00 - 5:00pm in the William and Mary Parlor at The Williamsburg Hospitality House. The parlor is located on the left past the front desk and up three steps.

Workshop check-in will move to Tidewater A of the Sadler Center at 5:30pm.

Wireless Internet Access:

The Alumni House and the William & Mary campus is equipped for wireless internet access. Instructions on how to access wireless internet will be given to you with your workshop registration package. Please do not try to log on before you are given these instructions.

The Williamsburg Hospitality House provides complimentary wireless internet access in all of their guestrooms.

Parking:

The Williamsburg Hospitality House offers complimentary parking in any of their four parking garages.

What to bring:

Dress will be casual during the workshop. Please be prepared for cool air-conditioned buildings and the hot/humid outdoors. It commonly rains in Williamsburg, so you might want to bring an umbrella. More formal attire is recommended for the NSF visit.

Meals:

Most meals will be provided through the campus dining facilities. There are various options, so you should be able to find food to fit your preferences. Vegetarian options are available. Participants will pay for one lunch and one dinner in town.

Contact Numbers:

Hospitality House Front Desk: 757-229-4020

Alumni House: 757-221-1176

For an emergency contact during the Conference, please call the Conference Services Office at 757-221-4084 or 1-800-249-0179, as they will have a copy of the workshop schedule. Their hours are 8am - 7pm every day of the week. You may also call William and Mary Police at 757-221-4596.


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